Summer Temporary - Accounts Payable Assistant (2 openings)

Please note that references provided at the time of application for staff positions will not be contacted until the applicant has been offered the position.

Description

The Summer 2025 temporary positions offer three orientation dates: April 29, May 19, and June 2. Please consider these dates when applying for a summer position.

Learning Opportunities For This Position

• Become familiar with the accounts payable functions and procedures.
• Differentiate between checks and direct deposit payments.
• Operate and understand the various accounting software and tools such as Banner by Ellucian and Banner Document Management.
• Understand the billing system and requirements for Berea College, as well as other national and international corporations.
• The ability to distinguish between accounting “Debits” and “Credits,” and their applications within the accounts payable procedures.
• Become aware of the various billing terms existent and required by companies.
• The opportunity to work closely with the Controller and VP of Finance at Berea College.
• The ability to apply and practice the knowledge obtained in all business, and primarily accounting/finance classes.
• Learn how to operate under pressure and grow within a fast-paced environment.
  
  

Your Key Responsibilities

Under the Accounts Payable Supervisor and, if assigned, the Senior Accounts Payable Associate, the Accounts Payable Assistant performs the following duties:

• Assists with basic accounts payable activities such as single invoice and travel expense data entry, invoice, travel expense and journal scanning, as well as filing, in accordance with finance and compliance procedures.
• Scans and files vendor W-9 forms.
• Runs errands, distributes mail for all finance offices as scheduled and performs basic office housekeeping requirements.
• Shreds documents for all finance offices as necessary.
  
  

What You'll Bring

• Must be dependable, responsible, focused and a self-starter.
• Must pay close attention to details.
• Must feel comfortable with numbers, algebra operations and sensitive information.
• Must maintain confidentiality of sensitive information.
• Having a business/accounting/finance interest is preferred, but not required.
• Strong organizational skills is a plus.
  
  

Founded in 1855, Berea College is nationally recognized as the first coeducational and interracial college in the South. Berea has a longstanding commitment to interracial education and is one of the most racially diverse private liberal arts colleges in the United States. With an emphasis on service to Appalachia and beyond, Berea enrolls more than 1,500 students from 46 states and U.S. territories and more than 70 countries. Berea College admits students who are unable to afford tuition and provides all of them with a no-tuition promise, valued at more than $204,000. Berea’s students excel in the College’s supportive yet demanding academic environment, and most are the first in their families to attend college. As one of only nine federally recognized Work Colleges, all Berea students are expected to work 10-12 hours weekly in various positions across campus. Berea College is listed #20 in overall ranking in the U.S. by the Wall Street Journal/College Pulse college rankings, 2023. The Washington Monthly ranks Berea College #2 Best Liberal Arts College and #1 in Social Mobility, 2023. Money Magazine ranks Berea #20 Best Overall College and #10 for Best in the South, 2023. Berea College is also the only institution in Kentucky to receive the 5-Star Rating from Money Magazine, 2023.

Located where the Bluegrass Region meets the Cumberland Mountains, the town of Berea (pop. 16,000) lies forty miles south of Lexington and is approximately two hours from Cincinnati, Louisville, and Knoxville. More information about Berea College is available at www.berea.edu.

Berea College, in light of its mission in the tradition of impartial love and social equality, welcomes all people of the earth to learn and work here.

Berea College is always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application!

Berea College is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status.

This position is not eligible for benefits, however, Berea College still offers unique position opportunities you can read more about below.

Our Unique Culture

Berea College strives to be a place where people with various Christian interpretations, different religious traditions, and no religious traditions work together in support of Berea's Great Commitments.

Over the past century, various leaders of the College have applied the College’s inclusive scriptural foundation and spirit to their expanding world and welcomed those whose beliefs were consistent with the Christian gospel of impartial love. Therefore, Berea College today affirms its inclusive Christian tradition even as it respects the traditions of Jews, Muslims, Buddhists, and Hindus, as well as other faiths, and those holding no religious beliefs. We strive not to ignore our differences, but rather seek to understand each other honestly and respectfully, and together create a climate where anyone can openly discuss what they believe without fear of sanction. To that end, all persons who are willing to share in the spirit and the work of the Great Commitments as shaped by its preamble are welcome to study, to teach, and to work at Berea

Labor Supervision

In support of Berea College’s great commitments, staff and faculty serve as labor supervisors. Our fourth great commitment, The Dignity of Labor, promotes learning and serving in community through the student Labor Program, honoring the dignity and utility of all work, mental and manual, and taking pride in work well done. Student Labor Supervision includes scheduling, assigning, and approving student work, developing students' workplace acumen, and providing tangible work experience. To learn more about the labor program office please see the following link Labor Program Office.