Sales & Trading, Administrative Assistant

Summary:

We are seeking an enthusiastic and motivated individual to join our dynamic Assistants team as a Sales & Trading assistant. This role requires strong interpersonal and administrative skills to support a team, with heavy interaction with clients, ensuring first-class service is provided to all external visitors and staff. This is a position for a friendly, organized, detail-oriented; individual who is able to work in a team environment and without supervision

Day to day responsibilities will primarily involve supporting the Trading team, working with team assistants, and ensuring the office is presentable at all times. There will be a number of ad-hoc responsibilities which may include but are not limited to; project work, new process initiatives, assistance/coordination for in-house events and conferences.

Responsibilities:

• Manage a busy schedule with several meetings per day, internal and external, and prioritizing client meetings and roadshows
• Provide administrative support to the Trading team handling a broad range of operational activities such as:
• phone management, relaying client messages accurately
• team calendar management
• preparing itineraries
• coordinating conference call lines and zoom meetings;
• coordinating catering
• any other ad hoc tasks that may arise
• Extensive planning and logistic coordination, including booking domestic and international flights, hotels, other transportation, client meetings, lunches, dinners with up-to-date itineraries
• Expense management: receive, review, and submit for reimbursement on behalf of the Trading team creating monthly reports to track expenses
• Manage and maintain a comprehensive and accurate documents and records, ensuring data privacy and confidentiality
• Checking clients in for meetings including adding visitors to security and greeting guests
• Covering Reception as needed, maintaining readiness and organization of the common areas, including setting up and clearing meeting rooms
• Work in partnership with other departmental assistants, providing back up support and coverage for roadshows and client meetings
• Coordinate with other assistants and teams on any overlapping schedules (travel, conferences, roadshows, etc.) and provide support as needed
• Organizing and logging client meetings via purpose-built database/roadshow CMP system
• Print, bind and ship or deliver presentations/materials for corporate roadshows local and domestic

Qualifications:

• Administrative experience for senior business leaders managing schedules, travel coordination, administration and other related topics, financial industry experience is a plus
• Highly organized with strong written and verbal communication and time management skills
• Proficient with MS Office suite; including Outlook, Outlook calendars, Excel and Word
• Previous experience working with Concur is a plus
• Demonstrated ability to perform under pressure in a fast-paced environment with high attention to detail.
• Positive attitude, willingness to learn new skills, with integrity and ownership of work
• Bachelor’s Degree Required
• Relates well to people at all levels, interacting with external clients and internal staff members with high levels of professionalism delivering high quality administrative support
• Flexibility in outlook; willing to tackle new challenges with enthusiasm
• Must be self-sufficient and willing to work independently as you will be required to take initiative on individually appointed tasks but also to work as a team on projects
• Dependability and trustworthiness when dealing with sensitive or confidential information
• Committed, accurate, detail-oriented and dedicated individual
• Creative problem solver: resourceful, ambitious and proactive team player with ability to adapt to ever-changing demands

Who we are:

Berenberg Capital Markets LLC (BCM) is a New York based FINRA member broker-dealer, and wholly owned independent subsidiary of Joh. Berenberg, Gossler & Co. KG (Berenberg), one of Europe’s leading privately-owned banks, established in 1590. Together BCM and Berenberg cover over 1,000 European and US equities, with a 120 person research department based out of London and NYC. Building on its strength and expertise across multiple industries, BCM continues to expand the breadth of Research, Sales, Trading, and Investment Banking services it offers, in order to assist its institutional and corporate clients’ access to the global equity markets. BCM adopts the same principles as its parent company and is committed to building long-term relationships with its clients based on high levels of accountability, responsibility, insight, vision, and expertise.

What We Offer:

We’re proud of our collaborative culture and our dedicated and highly ambitious team. While our offices are in Europe, the United Kingdom, and the United States, we maintain the atmosphere of collaboration with a close-knit company.

We offer a competitive total rewards package and are committed to providing a number of affordable and valuable health and wellness benefits for our employees such as:

• 100% Company sponsored medical, dental, and vision insurance
• HSA options with company contribution
• FSA
• 25 Paid vacation and sick time as well as others leaves
• Company-paid life insurance
• Company-paid STD/LTD
• Paid parental leave
• 401(k) plan with company match
• Gym membership discounts
• Competitive base salary
• Training and development
• Employee Assistance Program
• Enrollment in voluntary benefits i.e. Pet insurance, Personal Excess Liability Insurance, Home and Auto Insurance, Critical Illness, Hospital Indemnity, Legal benefits
• Access to marketplace discounts i.e. movie tickets, airline tickets, fitness classes, airline discounts, hotel stays and more

Further information on our company background and mission can be found at:

https://www.berenberg.de/en/about-us/

BCM provides Equal Employment Opportunities (EEO) to all employees and applicants without regard to their actual or perceived age, race, creed, religious belief, color, gender, sexual orientation, gender identity, partnership status, marital status, physical or mental disability, national origin, alienage or citizenship status, military or veteran status, genetic predisposition or carrier status, or engaging in protected activity (such as opposition to prohibited discrimination or participation in proceedings covered by the anti-discrimination statutes) or any other characteristic protected by applicable federal, state and local law. BCM complies with applicable state and local laws governing non-discrimination in employment in every location in which the Company has facilities. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Salary will vary based on role, education, level of experience, and expertise ranging between $80,000 to $95,000 dollars as a base salary with eligibility for a discretionary annual bonus plus comprehensive benefits package.