Administrative Assistant

Summary

The Administrative Assistant provides administrative support to ensure the efficient operation of the office. This role supports managers, employees, and office visitors through a variety of tasks related to organization, communication, and documentation. The Administrative Assistant is responsible for maintaining confidentiality and professionalism while ensuring the office runs smoothly.

Primary Duties and Responsibilities

• Provide administrative support and perform general office duties, such as managing schedules, preparing correspondence, and maintaining filing systems.
• Serve as the primary point of contact for internal and external communications, including answering calls, emails, and handling inquiries.
• Calendar Management for all BHG office employees. Schedule and coordinate meetings, appointments, and events, including preparing agendas and taking meeting minutes.
• Assist with payroll preparations and reports
• Assist with new hire onboarding
• Maintain recruitment reports and employee record keeping
• Prepare audit checks for employee certifications
• Maintain accurate records and databases, ensuring data integrity and confidentiality.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Order and maintain office supplies, manage equipment maintenance, and assist with organizing office layouts.
• Assist in planning and executing company events, meetings, and conferences.
• Support team projects and initiatives, ensuring timelines and deliverables are met.
• Responsible for entering select standard journal entries during month-end close process.
• To assist with Accounts Payable process from vouching invoices and expense reports to AP Inbox maintenance.
• Performing GL account analysis to ensure that journal entries and balances are correct.
• Gathering supporting documentation and performing recordkeeping.
• Assist in monthly bank reconciliations for various entities.
• Analyzes period financial statements and provides commentary for management reporting.
• Prepare audit materials to facilitate internal and external audits

Required Skills/Abilities: 

• Education: High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Experience: Proven experience as an administrative assistant, office assistant, or in a similar role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management tools.
• Soft Skills: Excellent organizational skills, attention to detail, strong verbal and written communication, and the ability to multitask effectively.
• Professionalism: High level of discretion, reliability, and a positive attitude.