Operations Assistant

About Us: BVMI is dedicated to providing high-quality healthcare services to those in need. We are committed to fostering a collaborative and inclusive work environment where every team member can thrive. Join us in making a difference in our community.

Position Overview: The Operations Assistant plays a crucial role in supporting the smooth functioning of BVMI. This position is responsible for overseeing various administrative and operational tasks to ensure efficiency and effectiveness across different departments.

Key Responsibilities:

Administrative

• Manage donation processing: Receive, document, and deposit donations, ensuring adherence to financial procedures and maintaining detailed records.
• Inventory management: Monitor inventory levels for clinical supplies and office supplies, research vendors, place orders, and coordinate with staff to optimize stock levels.
• Procurement: Source and procure necessary supplies and equipment, ensuring cost-effectiveness and timely delivery.
• General office duties: Handle general office tasks such as mail, filing, and running errands.
• Compliance: Maintain compliance with OSHA regulations by updating and managing the OSHA binder.

Clinical

• Clinical form management: Create, update, and maintain clinical forms, including converting medical history forms to PDF format.
• Telehealth support: Provide backup support for troubleshooting telehealth programs.
• Scheduling and coordination: Coordinate volunteer schedules, practitioner shifts, and resource allocation to optimize clinic operations.

Development

• Event logistics: Manage logistics for fundraising events, including venue booking, vendor coordination, and on-site management.
• Donor and sponsor relations: Assist in managing donor and sponsor communications, including invitations, RSVPs, and follow-up.
• Volunteer management: Recruit, train, and manage event volunteers.
• Marketing and communications: Collaborate with the marketing team to develop event-related materials and social media content.
• Budget management: Assist in managing event budgets and tracking expenses.

Qualifications:

• High school diploma or equivalent; Bachelor's degree preferred.
• Minimum of 2 years of office experience.
• Experience in scheduling, financial management, or procurement.
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Excellent communication and interpersonal skills.  
• Proficiency in Microsoft Office Suite (or Google Workspace) and EMR systems (Athena preferred).
• Valid driver's license and reliable vehicle.

Benefits:

• Competitive salary and comprehensive benefits package.
• Opportunities for professional development and growth.

Equal Opportunity Employer: BVMI is an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage individuals from all backgrounds to app

Salary : $48,000