What are the responsibilities and job description for the Rental Services and Accounts Coordinator position at Bergeys Inc?
Bergey’s Inc. is a family-owned business that has been servicing our customers’ needs since 1924. Currently our company has over 50 locations and more than 1,800 team members. Today our family of automobile, truck and tire companies stretch throughout Pennsylvania, Delaware, Maryland, & New Jersey. Visit us at www.bergeys.com to learn more about our company.
We strive to provide an environment for our associates and customers that is welcoming, transparent, and forward thinking. Our employees are our greatest asset. We promote and develop individual strengths, as well as grow our employees personally and professionally. Together we can make a difference.
Benefits:
We offer a generous benefit package including:
- Vacation and PTO time
- Paid Holidays
- 401k with profit sharing
- Medical, Dental and Vision insurance.
- Employee Assistant Program
- FSA and HSA Plans
- Life Insurance
- Opportunities for Advancement
- Employee Referral Program
Location: Bergey’s Chrysler Jeep Dodge Ram- Souderton, PA
Job Summary: The Rental Services and Accounts Coordinator is responsible for managing a fleet of rental vehicles, overseeing accounts payable, handling the daily closing of the cash box, and ensuring proper filing and record-keeping. This role requires strong organizational skills, attention to detail, and the ability to balance both operational and financial responsibilities within a fast-paced rental environment.
Key Responsibilities:
- Fleet Management:
- Oversee and manage the fleet of rental vehicles to ensure they are well-maintained, clean, and ready for rental.
- Schedule regular maintenance, repairs, and inspections for all vehicles to ensure compliance with safety and operational standards.
- Track the availability, location, and status of all rental vehicles, ensuring efficient utilization and minimizing downtime.
- Coordinate with the rental team to allocate vehicles based on customer demand and bookings.
- Accounts Payable:
- Process and verify vendor invoices, ensuring accuracy and timely payments.
- Maintain records of all financial transactions and assist in preparing financial reports as required.
- Reconcile accounts payable and manage outstanding bills to avoid delays or errors in payments.
- Communicate with vendors and suppliers regarding billing inquiries and discrepancies.
- Cash Box Management:
- Close the cash box daily by reconciling cash, credit card payments, and other transactions.
- Ensure proper documentation and record-keeping of cash flow, including deposits, withdrawals, and change.
- Report any discrepancies or issues in daily cash flow to the finance team or manager.
- Maintain a secure and accurate cash handling system in accordance with company policies.
- Filing and Documentation:
- Organize and maintain physical and digital files related to rental agreements, accounts payable, vehicle maintenance, and financial records.
- Ensure all rental contracts, customer documentation, and invoices are properly filed for easy retrieval.
- Assist with periodic audits to ensure all documents are compliant with internal policies and regulations.
- Implement an efficient filing system to improve accessibility and accuracy of company records.
- Customer Service & Support:
- Provide exceptional customer service by addressing rental inquiries and assisting with reservations and billing concerns.
- Coordinate with customers regarding vehicle availability, returns, and any other rental-related needs.
- Ensure customers have all necessary documentation and information before renting a vehicle.
Certificates, Licenses, Registrations:
- Valid Driver's License
- Successful completion of pre-employment background checks and drug screening
Bergey's is an equal opportunity employer.
