Secretary II/Administrative Support

SUMMARY

Bering Straits Professional Services, LLC (BSPS), a subsidiary of Bering Straits Native Corporation is currently seeking a qualified Secretary II/Administrative Support person for the U. S. Department of Transportation and DOD Navy Yard contracts in Washington, DC. The Secretary II/Administrative Support person will perform numerous administrative tasks in support of these contracts. This position is full-time working onsite in support of the project managers at the Department of Transportation and Navy Yard.

ESSENTIAL DUTIES & RESPONSIBILITIES

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.

• Perform and track on-boarding and out-processing of employees for USDOT and Navy Yard contracts

• Update and maintain on-site personnel files for all employees who work under these contracts.

• Establish and/or maintain Excel spreadsheets for certifications, training, and personnel.

• Update and prepare coversheets and training documents for compliance binders.

• Perform general administrative duties to support the contract and senior management. This includes filing and organizing paperwork, copying, scanning, and posting paperwork.

• Draft and/or compile administrative support material, to include memos and the revision of post orders.

• Maintain records for auditing purposes and accurate documentation of work performed within contract requirements.

• Organize inventory and maintain current stock counts (keeping within weight restrictions).

• Communicate with and support the site office team, BSPS, BGS, and other BSNC employees.

• Ensure compliance with company policies and procedures, contract requirements and other applicable laws and regulations.

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required (Minimum Necessary) Qualifications (applies to both this section and KSAO’s)

• High School Diploma or nationally recognized equivalent

• 1 to 3 years of administrative support experience

Knowledge, Skills, Abilities, and Other Characteristics

• Strong organizational skills

• Strong written and verbal communication skills

• Extensive knowledge/skills utilizing Microsoft Office to include Outlook, Excel, Word, etc.

• Experience with maintaining comprehensive certification spreadsheets or databases.

• Ability to work well with all levels of internal management and staff, outside clients and vendors.

• Ability to adapt priorities in a fluid, fast-paced environment and meet multiple deadlines

• Ability to monitor and follow up on outstanding items.

• Sensitivity to confidential matters is required.

• Great attention to details

Preferred

• Experience with Deltek Time & Expense or similar timekeeping software

• Experience with facilitating payroll

• Ability to handle multiple tasks at once

NECESSARY PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employees must always maintain a constant state of mental alertness. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

DOT COVERED/SAFETY-SENSITIVE ROLE REQUIREMENTS

• This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.

WORK ENVIRONMENT

Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work described herein is primarily a modern office setting.

Occasional travel may be required. Occasional telework may be authorized but must be pre-approved by the site’s

Deputy Project Manager or Project Manager and only if employee has the required essentials to perform work from home. Occasional travel may be required.

SUPERVISORY RESPONSIBILITIES

• No supervisory responsibilities.

ADDITIONAL QUALIFYING FACTORS

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations.

Shareholder Preference. BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

Equal Opportunity Employer/Veterans/Disabled

We participate in the E-Verify Employment Verification Program. We are a drug free workplace.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)