What are the responsibilities and job description for the Executive Administrative Specialist position at BERING STRAITS PROFESSIONAL SERVICES LLC?
ESSENTIAL DUTIES & RESPONSIBILITIES
The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.
- General administrative duties.
- Maintaining confidential personnel records
- Creating presentations, briefing charts, technical and nontechnical documents
- Filing and organizing paperwork and financial documents
- Tracking weekly, bi-weekly and semi-monthly timesheets
- Data entry
- Tracking invoices and due dates
- Keeping staff calendars up to date
- Setting up meetings
- Distributing corporate emails to staff
- Supporting and tracking onboarding documents of new staff to sites
- Tracking Security clearances
- Assisting in the preparation of expense reports
- Collection of p-card receipts and auditing for submittal
- Setting up travel authorizations and travel for staff. Figuring per diems and preparing for submittal to government
- Setting up interviews
- Assisting and tracking option year renewals
- Preparation of Employee Action Forms
- Tracking yearly open enrollment
- Setting up program files for new awards
- Tracking employee leave
- Posting new positions
- Comparing position description for new candidates to resumes
- Other duties as assigned
QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required (Minimum) Qualifications
- Six plus years of experience in Office Management.
- Administrative background
- Government experience preferred
- Finance / Accounting experience
- Contract management
Knowledge, Skills, Abilities, and Other Characteristics
- Ability to communicate clearly, both orally and in writing.
- Organizational skills
- Proficient in various Microsoft Office Suite products.
- Work well with all levels of internal management, staff, outside clients and vendors.
- Sensitivity to confidential matters
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.
WORK ENVIRONMENT
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.
SUPERVISORY RESPONSIBILITIES
- No supervisory responsibilities.
ADDITIONAL QUALIFYING FACTORS
As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results to obtain access to military base. Must have reliable transportation to/from work a necessity and must be able to obtain access to military installations.
Shareholder Preference. BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
Bering Straits Native Corporation is an Equal Opportunity/ AA/ Male/ Female/ Disability/ Vets employer.
We participate in the E-Verify Employment Verification Program. We are a drug free workplace.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
