Non – Exempt Employee : 40 hours
Hybrid – Four days in the office; one day off site
Open to 75% – 80% time
Flexible hours between 7 : 30am – 6 : 30pm
Salary Range for full time role $65,000 – $75,000
About BCS
Berkeley Community Scholars bridges the opportunity divide for college-bound Berkeley youth by providing need-based scholarships, connections, and other support instrumental to success in college and beyond.
Our program provides four tiers of service : (1) Case management and coaching by professional College Success Advisors (CSA) who support students through academic, socio-emotional, and financial decisions; (2) Mentorship from community volunteers who provide moral support and share their social capital and connections and and (3) Career Readiness planning and workshops to prepare our scholars to enter the world of full time career work after completing their degree and (4) Scholarship dollars to help close the gap between the true cost of attending college and financial aid received;
Position Summary
The Operations Manager reports to the Executive Director and is responsible for providing general support for the organization’s program focusing on support for the advising team, the development, and finance efforts. The position is non-exempt and its duties include, but are not limited to :
Duties :
Non-Exempt
- Other Duties as Assigned by ED
- Current Operations Projects (by month and annually)
Board Relations (5%)
Collect minutes from board meetings and essential board conversationsCollect all board documents and file in google folderSchedule and calendar board meetings annuallyProgram Support (30%)
Coordinate scholar data input reporting into SalesforceCreate templates and procedures for calendaring the following meetingsStaffBoardStanding CommitteeTask force when neededCommunity Calendar for key meetings for staff and board – shared calendaCoordinate the Emergency Fund and Finish Line application process and implementationScholars / advisors send final draft to you
Set folder for applicants / discussion / decisionsSet and facilitate meetings with task forceAdvisor SupportCoordinate scholar input reporting into Salesforce with advising staff
Coordinate and implement donor entry and reporting into SalesforceCoordinate office supplies, cleaning services, office maintenanceCollect all board documentsReview and update Google folderCoordinate and Send NewslettersDevelopment and Communications Support (35%)
Ongoing maintenance / clean-up of Salesforce database to ensure accurate informationRun reports using Salesforce and Excel to continuously monitor data qualityPerform data entry and data management : enter / update all donor, volunteer, and vendor information and enter / update all activities, campaigns, donations, grants, and in-kind donationsRun reports for frequent mailings including email, direct mail, pledge reminders, etc.Work with Development Contractor on various projects(MG)Support ED in setting up meetings with Major DonorsProvide timely support to scholars, donors and volunteers including calling and emailing donors regarding their donationsDevise annual calendar with Communicationsreview and revise website monthlyreview and update Facebook, Instagram and Twittercoordinate all non-profit filings with Fed, State and local agenciesSupport ED in reviewing and editing all external communicationsCoordinate internal scholar, mentor and board communication with advising staff
Monthly emails to scholarsQuarterly emails to mentorsInvitations to events / Registration to eventsReminders to scholars regarding semi- annual reportsAccounting / General Support (25%)
Collect mail from PO Box, YMCA and OfficeWork with Financial Contractor (NPI) to deposit checks to bankSubmit copies of deposited checks and reports to NPI (Financial Contractor)Distribute checks to scholars and staff reimbursementsCoordinate dual check signing when necessaryManage credit card use and receipts and submit monthly to NPICollect all W9’s needed for January deadlinesCollect mail from PO Box , YMCA and OfficeSubmit checks and reports to NPI (Financial Contractor)sReview checks not depositedSupport and Organizational Coordination ( Office, Events, Technology) (5%)
Coordinate office supplies, cleaning services, office maintenancePerform general duties, undertake research projects, and handle other special projects as assignedReview and revise and manage Google folderCoordinate TechnologyDevise annual calendar
review and revise website monthlyMonthly check in with PCSLiaison with Event Planner (BOFA)Coordinate plan for all major eventsSummer Celebration(s) / RecognitionsDonor and Mentor AppreciationFall EventWinter EventHoliday PartyOther Small Group ActivitiesOther Duties as Assigned by EDCurrent Operations Projects (by month and annually)Qualifications
Preferred :
Bachelor’s DegreeOrganizational ManagementEducationCommunications5-7 years’ experience in small to medium sized officeRacial Equity Awareness and appreciationWorked with high school and college aged studentsAll hands-on deck” mentality when necessaryBilingual – Spanish / MandarinSome bookkeeping experience or understanding of basic accounting processesComfortable with various technological skills (see below)Required :
Higher Education experience3-5 years’ experience in office settingAppreciation and awareness of racial equity agendaOrganizedPersonable among a diverse group of people (age, ethnicity, economics, lifestyle)Believes that college is necessary for providing a multitude of social, emotional and economically opportunitiesSelf-motivated and proactiveDetailed oriented / thoroughMultitasked drivenComputer literate and proficiency with / or able to learn quicklySalesforceMailChimpCanvaZohoBubbleWebsite updateMicrosoft Office applicationsGoogle applicationsOut of the box thinkerKind, patientSkills and attributes
Ability to perform tasks with a high degree of accuracy and attention to detail, as well as an ability to take initiative and anticipate informational needs as situations and projects developAbility to compose correspondence and documents. Possess strong writing and editing skills and a critical eye for proofreadingAbility to exercise tact, diplomacy, judgment and discretion, particularly related to sensitive or confidential informationA sense of humor, flexibility, and the ability to contribute to a collegial, respective and supportive office environmentAbility to lift and carry 20lbs (office supplies, event materials etc.Can transport supplies; walk or drive to pick up or drop off mailCompensation
This permanent position offers competitive compensation and benefits. The Salary range is $65,000 – $75,000. The benefits include, medical, dental, vision, EAP, commuter, PTO, computer, large screen, cell phone allowance, retirement.
Please send your cover letter and resume to savannah@berkeleyscholars.org
Salary : $65,000 - $75,000
