ADMINISTRATIVE ASSISTANT I- EXTENSION OFFICE

GRADE : 4

JOB TYPE : Full-Time

LOCATION: Martinsburg, WV

FLSA STATUS : Non-Exempt

DEPARTMENT: Extension Service

GENERAL DEFINITION OF WORK:
Provides general clerical support requiring above average experience and/or training in typing, filing, and operating various types of office equipment. Directions may be provided by a senior level clerical person or Extension Agent.

ESSENTIAL FUNCTIONS AND DUTIES:

• Greets and assists visitors to the WVU Berkeley County Extension Service Offices.
• Types correspondence, reports, minutes, lists, forms, documents, memoranda, etc.
• Maintains files of correspondence, forms, reports, etc.
• Assists in maintaining all department records.
• May be required to attend various meetings.
• Assists in compiling, preparing and disseminating various statistical reports.
• Position may require occasional evening or weekend work.
• Performs any other miscellaneous related duty as directed by immediate supervisor, department head, elected official or board/commission member.
• Assists in developing and distributing newsletters, flyers, and other publications.
• Maintains accurate databases for mailings.
• Serves in capacity as receptionist, information clerk, switchboard operator, etc. as directed.
• Processes department invoices for payment and maintains records of disbursements.

QUALIFICATIONS AND REQUIREMENTS:

• Any combination of education and experience equivalent to graduation from high school and considerable office experience or an advanced secretarial training degree/certificate.
• Experience in customer service.
• Ability to quickly and accurately operate personal computer and word processing software.
• Ability to use Microsoft Office package including Teams. Likewise, familiar with Zoom and Canva.
• Knowledge of proper business English and spelling.
• An ability to answer inquiries and assist the general public in a courteous manner.
• Ability to understand and follow complex oral and written instructions.
• Ability to establish and maintain effective working relationships with associates and the public.
• Must be able to lift office supplies and materials weighing around 52 pounds as needed.
• Knowledge about basic agriculture, horticulture, community development, and club organization preferred.

**Comparable training and experience may be substituted for the minimum qualifications**

PHYSICAL REQUIREMENTS:
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects; work requires fingering, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

EQUAL OPPORTUNITY EMPLOYER:
The Berkeley County Commission provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.