GRANTS ADMINISTRATOR

GRADE : 10

JOB TYPE : Full-Time

LOCATION: Martinsburg, WV

FLSA STATUS : Non-Exempt

DEPARTMENTS : County Commission & Community Corrections

REPORTS TO : Department Head as Assigned

GENERAL DEFINITION OF WORK:
Responsible for researching, applying for, and administering Federal and State grants for Berkeley County and affiliated entities. The Grants Administrator is responsible for overseeing the grant process, ensuring compliance with funding requirements, and effectively managing the use of grant funds. This role involves researching and identifying grant opportunities, preparing and submitting grant proposals, and coordinating with various departments and stakeholders to ensure successful project implementation.

ESSENTIAL FUNCTIONS AND DUTIES:

• Develops a network from which grants are available, reviews grant notice for type of grant, and meets with department heads/constitutionally elected officials to prepare grant application.
• Ability to access and interpret the federal business opportunities and federal contracts.
• Works with Federal and State granting authorities in the administration of grants to include timely disbursements of funds.
• Prepares and maintains detailed grant reporting information as required.
• Checks to see that quarterly reports are filed on a timely basis and deposits grant money received for these requests.
• Reviews grant projects and supplies information (files) to County Auditor for single audit and meets with State and Federal auditors on grant projects. Prepares all grant confirmations for the audit.
• Consults with outside agencies to build frameworks for potential partnerships.
• Develops a framework for state grant funding to be administered through sub-recipients.
• Reviews monthly reports, prepare letters and other documents, and mails to State and Federal agencies. Creates orders for establishment of grant funds.
• Prepare reimbursements for grants from received invoices and follows up with Finance Department and collaborating departments/agencies to ensure that funds are received.
• Ensures budgets are followed and drawdowns are completed expeditiously in order to avoid de-obligation of funds.
• Prepare and maintain detailed grant reporting information while ensuring reports are filed in a timely manner.
• Confirm that financial and legal guidelines are followed in accordance with federal and state regulations.
• Reviews County Commission weekly minutes for approved grant related transfers and checks to see if transfers have been sent to the Finance department.
• Attends County Commission meetings when any grants are discussed.
• Prepares budget increases for each state and federal grant. Assigns internal grant/program number.
• Attends grant workshops and training classes required by granting agencies.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

QUALIFICATIONS AND REQUIREMENTS:

• Any combination of education and experience equivalent to a bachelor’s degree in business, accounting, public administration, or political science.
• Demonstrated knowledge or training in grant writing, community development and/or economic development initiatives.
• Demonstrated budgeting experience or training, with exposure to Federal and State grant financial reporting requirements.
• Ability to synthesize thoughts/ideas between diverse collaborating agencies and translate into effective written and verbal communication with funding agencies, government officials, etc.
• Proficient personal computer skills using spreadsheet and word processing software.

**Comparable training and experience may be substituted for the minimum qualifications**

PHYSICAL REQUIREMENTS:
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects; work requires climbing, stooping, kneeling, crouching, reaching, standing, walking, fingering, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, use of measuring devices, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is subject to inside and outside environmental conditions.

SPECIAL REQUIREMENTS:

• Possession of a valid Driver's License.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential tasks.

EQUAL OPPORTUNITY EMPLOYER:
The Berkeley County Commission provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.