What are the responsibilities and job description for the Ensembles Operations Specialist position at Berklee College of Music?
Job Description:
The work involved with this position entails assistance in managing and registering 3000 students in over 400 ensembles each year, communication with 147 faculty members, planning over 300 recitals per semester. Each year this role helps plan over 1000 ratings auditions per year. There is also a large amount of collaboration with departments through out Berklee. ie. Academic Affairs, Faculty Development, International Programs, Liberal Arts Dept., the Scholarship Office MP&E, the President’s Office and Film scoring, and the Performance Division. This position will also provide coordination for on campus and off campus events related to the Ensemble Department.
Essential Duties and Responsibilities:
Qualifications:
Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee:
We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance. Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.
As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at hroperations@Berklee.edu or call 617-747-2375.
Berklee is committed to increasing the diversity of our institution, community, and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.
*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*
Employee Type:
Staff
The work involved with this position entails assistance in managing and registering 3000 students in over 400 ensembles each year, communication with 147 faculty members, planning over 300 recitals per semester. Each year this role helps plan over 1000 ratings auditions per year. There is also a large amount of collaboration with departments through out Berklee. ie. Academic Affairs, Faculty Development, International Programs, Liberal Arts Dept., the Scholarship Office MP&E, the President’s Office and Film scoring, and the Performance Division. This position will also provide coordination for on campus and off campus events related to the Ensemble Department.
Essential Duties and Responsibilities:
- Assist with front desk/ reception duties. Training work study students in the Faculty area
- Scheduling Appointments for Department Chair and Assistant Chair.
- Make essential department purchases and review spending on a month to month basis
- Help create and maintain system for tracking faculty office hours
- Collaborate with Concert Operations Office Assistant for Ensemble performances and visiting artists arrangements
- Assist with registration during check in week, add/drop, and various special programs
- Coordinate and notify faculty and scholarship students regarding ratings auditions teams.
- Coordinate and notify students of scholarship assignments for various ensemble classes
- Provide technological, ensemble room, and concert staging & production support. Including audio set up, video/audio recording efforts for evening performances in ensemble rooms and other on/off campus performance venues.
- Assist with the Ensemble room reservation system during the evening shift including: cancellations, online room reservations and equipment use, faculty support, classroom support, administration support.
- Help monitor evening closing of Ensemble office
- Assists with the scheduling of all recital hall ensemble recitals
- Assist with building the ENS Ratings Audition rooms, faculty teams, and rhythm section teams during finals of Fall, Spring, and Summer semesters.
- After Grading Period – Rating upgrades
Qualifications:
- 2 -4 years experience in office or administrative customer service setting
- Solid experience with Microsoft Office software (Excel, Word, etc.)
- Strong customer service and communication skills
- Solid initiative, flexibility, and collaboration skills
Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee:
We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance. Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.
As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at hroperations@Berklee.edu or call 617-747-2375.
Berklee is committed to increasing the diversity of our institution, community, and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.
*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*
Employee Type:
Staff
