What are the responsibilities and job description for the Administrative Assistant / Sr position at Berkshire Hathaway Energy?
Job Description
This position supports BHE Compression Services in an effort to achieve departmental and corporate objectives. Work is consistently detailed and requires independent judgment and minimal supervision with considerable knowledge of administrative processes. The position is responsible for processing supplier invoices into the requisitioning application. This includes verifying remit address, payment amount, terms and merchandise on invoice with the purchase order. Responsible for accurate data entry, invoice tracking and follow through to ensure timely vendor payment. Work typically requires an in-depth knowledge of job-related aspects of the organization.
Responsibilities
Ensures vendor invoices are processed in a timely fashion and are matched to support documents, including but not limited to timesheets, rate schedules and contract information.
Enter vendor invoices into the requisitioning application, ensuring proper accounting codes.
Work with operational teams to ensure vendor invoice accuracy.
Track errors and corrections to assist in developing metrics by which to evaluate vendors.
Performs labor, materials and vendor reclassifications.
Assists in studies, data gathering, and report generating on activities using multiple information technology resources including, work management information system, compliance database, oracle and others as needed.
Provide assistance in the areas of electric delivery and contractor management.
Work with management to identify sources of data and implement processes to support cost determination and ongoing tracking.
Analyze business unit O&M and capital expenditures and recommend areas to improve business unit efficiency.
Provide support to business unit administrative assistants, including goal result reports as needed.
Maintain databases, report data and create reports on a scheduled basis and as requested.
Maintain electronic filings per Compression Services retention guidelines.
This entails processing p-card expenditures, assisting in time entry for mutual assistance and assembling invoice documentation for requesting utilities.
Perform additional responsibilities as requested or assigned.
Qualifications
Bachelor's or Associates degree in business or related major or equivalent administrative work-related experience. (Typically, six years of related, progressive work experience would be needed for candidates applying for this position who do not possess a bachelor's degree.) A minimum of five years (as a guideline) experience in an administrative / coordinator role.
Strong personal computer skills, including demonstrated proficiency in the use and application of computer programs : word processing, financial spreadsheets, e-mail programs, presentations, and databases.
Ability to learn and use proprietary software such as invoice payment, time reporting and customized software for supported departments.
Excellent interpersonal skills and the ability to interact with people at all levels.
Effective oral and written communication skills; excellent grammar, punctuation and spelling skills, accuracy is critical; and strong research and analytical skills. Must be detail-oriented with good organization skills and ability to prioritize and handle multiple tasks and projects concurrently.
Ability to learn and use proprietary software such as financial tracking, invoice payment, time reporting and customized software for supported departments.
Employees must be able to perform the essential functions of the position, with or without an accommodation.
We celebrate diversity, equity and inclusion, and we are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or religious creed, age, national origin, ancestry, citizenship status (except as required by law), gender (including gender identity and expression), sex (including pregnancy), sexual orientation, genetic information, physical or mental disability, veteran or military status, familial or parental status, marital status or any other category protected by applicable local, state or U.S. federal law. Position descriptions are developed as guides for the employees of Berkshire Hathaway Energy.
The management team of Berkshire Hathaway Energy reserves the right to modify job responsibilities and position requirements to meet the corporate business goals and needs.
