What are the responsibilities and job description for the Executive Assistant position at BerlinRosen?
ABOUT BERLINROSEN
BerlinRosen is a fast-growing, full-service consulting and communications firm with more than 300 communications and campaign strategists in New York, Washington, D.C. and Los Angeles. Since its founding in 2005, BerlinRosen has powerfully expanded its presence in corporate, social impact/ESG, nonprofit, entertainment, media, racial justice, healthcare, hospitality, real estate, architecture, design, urbanism, land use, lifestyle, technology, issue advocacy and workers’ rights communications. They have received more than 50 awards and recognitions, including being the only agency to be named #1 on Observer’s PR Power List for three consecutive years, PRNews’ Large PR Agency of the Year (2023; 2021), PR News’ Digital Firm of the Year (2023) and 5/5 Stars on Forbes’ latest Best PR Agencies in America list.
People of color, people with disabilities and women are strongly encouraged to apply. BerlinRosen is committed to building and maintaining a diverse staff, and recognizes that its continued success depends on hiring and retaining high-quality creative professionals with a variety of backgrounds and experiences. Opportunities for advancement exist, and we are committed to helping all staff develop and grow.
About The Campaign & Creative Services Team
The Campaign & Creative Services team is a political direct mail firm and branding agency with a record of winning tough races and tackling the biggest issues facing our world today. We have an in-house creative studio that specializes in strategy, copywriting and design. We serve as creative partners to our clients, helping them solve every challenge that comes their way from telling a candidate’s story to voters to helping organizations share what they do with the world. Together, we’re a team of strategists, copywriters, branding experts, designers and editors. We find a candidate’s path to victory and then write, design and produce award-winning creative targeted specially to their voters and build brands for leading non-profits, foundations, educational institutions, social impact companies and more.
ABOUT THIS ROLE
BerlinRosen is seeking an Executive Assistant to join our Campaigns & Creative Services team. This individual will be integral to ensuring our team stays on schedule and provides our clients with timely and high-quality creative services. The ideal candidate is highly organized, has strong attention to detail and thrives in a fast-paced environment.
Role location: This role is based in our New York, N.Y. or Washington, D.C. office on a hybrid basis, in-office 3 days per week.
ACCOUNTABILITIES AND QUALIFICATIONS
As an Executive Assistant on our Campaign & Creative Services team, you will…
Compensation philosophy: BerlinRosen offers competitive industry rate salary bands with the goal of retaining and growing talented individuals. We regularly review and adjust our compensation structure as needed to ensure equity across teams and levels.
Salary range (commensurate with experience and skills): $75,000-$95,000
Benefits:
To ensure that applicants are matched with the job that best suits their qualifications and interests, information that you submit may be shared with our network agencies. By providing your information, you are consenting to allow us and our subsidiaries to keep your information on file and to contact you regarding job opportunities, recruitment events and other related updates.
BerlinRosen is a fast-growing, full-service consulting and communications firm with more than 300 communications and campaign strategists in New York, Washington, D.C. and Los Angeles. Since its founding in 2005, BerlinRosen has powerfully expanded its presence in corporate, social impact/ESG, nonprofit, entertainment, media, racial justice, healthcare, hospitality, real estate, architecture, design, urbanism, land use, lifestyle, technology, issue advocacy and workers’ rights communications. They have received more than 50 awards and recognitions, including being the only agency to be named #1 on Observer’s PR Power List for three consecutive years, PRNews’ Large PR Agency of the Year (2023; 2021), PR News’ Digital Firm of the Year (2023) and 5/5 Stars on Forbes’ latest Best PR Agencies in America list.
People of color, people with disabilities and women are strongly encouraged to apply. BerlinRosen is committed to building and maintaining a diverse staff, and recognizes that its continued success depends on hiring and retaining high-quality creative professionals with a variety of backgrounds and experiences. Opportunities for advancement exist, and we are committed to helping all staff develop and grow.
About The Campaign & Creative Services Team
The Campaign & Creative Services team is a political direct mail firm and branding agency with a record of winning tough races and tackling the biggest issues facing our world today. We have an in-house creative studio that specializes in strategy, copywriting and design. We serve as creative partners to our clients, helping them solve every challenge that comes their way from telling a candidate’s story to voters to helping organizations share what they do with the world. Together, we’re a team of strategists, copywriters, branding experts, designers and editors. We find a candidate’s path to victory and then write, design and produce award-winning creative targeted specially to their voters and build brands for leading non-profits, foundations, educational institutions, social impact companies and more.
ABOUT THIS ROLE
BerlinRosen is seeking an Executive Assistant to join our Campaigns & Creative Services team. This individual will be integral to ensuring our team stays on schedule and provides our clients with timely and high-quality creative services. The ideal candidate is highly organized, has strong attention to detail and thrives in a fast-paced environment.
Role location: This role is based in our New York, N.Y. or Washington, D.C. office on a hybrid basis, in-office 3 days per week.
ACCOUNTABILITIES AND QUALIFICATIONS
As an Executive Assistant on our Campaign & Creative Services team, you will…
- Provide high-level administrative and operational support
- Manage complex calendars for two managing directors, including coordinating scheduling and logistics for internal and external meetings
- Arrange travel, including flights, lodging and transportation
- Manage the executives’ and department-wide expenses and team credit cards
- Manage team subscriptions and software with Airtable, Wrike, Frame.io, Getty, etc.
- Assist with preparation and organization of team meeting agendas
- Lead team culture norms, including onboarding, offboarding, birthday recognition, training sessions and team gifts
- Track staffing assignments for direct mail jobs
- Produce biweekly firm update memos
- Assist in organizing business development materials, research, samples and data upkeep
- Update the CCS Intranet page as needed
- Promote a positive organizational culture by setting an example for others through modeling a collaborative and communicative working style
- Contribute your problem-solving skills and idea generation to figure out smart ways to move projects forward and build sustainable systems
- Proactively identify areas in need of attention
- Plan and execute team retreats and events
- Maintain a high level of confidentiality and detail orientation to support the completion of each special project with fidelity
- 2-3 years of experience providing effective support and office coordination in a fast-paced, entrepreneurial setting
- Ability to practice discretion and maintain confidentiality
- Comfortable handling a heavy amount of “intake,” quickly and effectively sorting out and triaging tasks
- Ability to plan ahead and anticipate needs
- Skilled at creating and establishing processes
- Team-orientation and collaboration skills
- Effective at building and maintaining relationships along with managing up, down and laterally
- Excellent verbal and written communication skills
- Organized and are quick to spot formatting and grammatical errors
- Appetite for growth and personal development by seeking out direct feedback
- Passionate about progressive causes and excited to have a career supporting this important work
Compensation philosophy: BerlinRosen offers competitive industry rate salary bands with the goal of retaining and growing talented individuals. We regularly review and adjust our compensation structure as needed to ensure equity across teams and levels.
Salary range (commensurate with experience and skills): $75,000-$95,000
Benefits:
- Medical, dental and vision insurance for employees and dependents
- Pre-tax Health Savings Account Savings Plan (HSA-SP) or Flexible Spending Account (FSA)
- 401K with a 4% employer match and no vesting period
- Generous paid time off (FTO)
- Pre-tax commuter benefits
- Mobile phone reimbursement for data and minutes
- Employer-funded life insurance
- Discounted annual bikeshare membership
- Corporate discounts through Tickets at Work
To ensure that applicants are matched with the job that best suits their qualifications and interests, information that you submit may be shared with our network agencies. By providing your information, you are consenting to allow us and our subsidiaries to keep your information on file and to contact you regarding job opportunities, recruitment events and other related updates.
