What are the responsibilities and job description for the Assistant Property Manager position at Berman?
Job Title: Assistant Property Manager.
FLSA Status: Salary; Exempt.
Employment Type: Full Time.
Salary Range: $60,000 to $80,000 per year.
Reports To: Senior Property Manager.
GENERAL RESPONSIBILTIES:
Fundamentally responsible to assist the property managers with the overall property management duties to include financial responsibilities. The ideal candidate will have strong Excel skills, experience working with Class A commercial properties, and the ability to thrive in a fast-paced environment. Strong time management skills, multitasking abilities, and the capability to prioritize workloads effectively based on deadlines are essential.
Duties and Responsibilities include but are not limited to the following:
Property Operations:
- Ensure properties are maintained in good operational condition.
- Work with site management team to ensure systems are properly maintained and tenant’s needs are addressed in a timely manner.
- Oversee property related service contracts and building staff (landscaping, janitorial, site management).
- Maximize the value of the assigned properties by finding methods to reduce costs and increase efficiencies of building systems and services.
- Responsible for ensuring that property specific compliance requirements are completed including requirements of ground lessors, third party lenders and bondholders, as well as any other investor requirements.
- Tenant & Customer Relations.
- Assist as a point of contact for tenants from lease execution to lease expiration.
- Provide new tenant orientation and ongoing enforcement of lease terms.
- Establish appropriate communication within tenant organizations to address administrative, leasing, and financial matters.
- Manage tenant interface platform.
Financial Reporting:
- Assist in preparing property budgets and work with senior management to reforecast R&M and capital expenses as necessary.
- Assist in coding AP in Nexus platform.
- Assist with providing monthly reporting to senior management regarding building operations and financial activity.
- Assist in completing annual property expense estimates and reconciliation process for assigned properties.
- Ensure utilities are billed back to the tenants as required.
Risk Management:
- Ensure tenant and emergency contact lists are current for assigned properties.
- Ensure the emergency response plan is updated and posted at assigned properties.
Administrative:
- Assist with tenant requests and follow up.
- Facilitate effective communication skills and direction.
- Ensure documents are properly maintained on the Shared Drive.
- Ensure all tenant and vendor COI’s are up to date for assigned properties.
- Assist manager with monthly property inspection and reports.
- Complete tenant move-in and move-out documentation.
- Coordinate tenant related services with site management team.
- Assist with card access requests.
POA Responsibility:
- Schedule & coordinate Board Meetings, ARC Meetings, Annual Meetings & Elections.
- Assist with the Meeting Agendas for each.
- Ensure signage and buildings are in compliance with the POA Declarations/Rules & Regulations.
- Send compliance notices as necessary.
- Assist in annual dues collections.
- Send collection notices as necessary.
- Attend all meetings and take meeting minutes.
- Have some knowledge of Roberts Rules.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION/EXPERIENCE:
- Three (3) years of commercial/industrial/retail management experience is preferred. MUST HAVE COMMERCIAL EXPERIENCE!
COMPUTER SKILLS:
- Proficient in Microsoft Office Working, Excel, knowledge of MRI and Nexus.
- Experience in managing building systems - BAS, Security, Access Controls.
SKILLS REQUIRED:
- Excellent written and verbal communication skills.
- Some financial/accounting skills.
- Strong lease administration knowledge/experience inclusive of commercial leases preferred.
- Ability to adapt to changing priorities.
- Some analytical and effective problem solving skills.
- Ability to work independently and effectively manage multiple tasks.
WORKING CONDITIONS:
The position will work in a general office setting and may require local market travel up to 30% of the time based on organizational/business needs.
REFERENCES WILL BE CHECKED AND VERIFIED.
CANDIDATE MUST HAVE THE FOLLOWING TO BE CONSIDERED:
- Clean criminal background.
- Work authorization.
Salary : $60,000 - $80,000
