Job Overview: 

We are seeking a detail-oriented and organized Accounts Payable Coordinator to join our team. The Accounts Payable Coordinator will be responsible for managing all aspects of the accounts payable process, ensuring accurate and timely payments to vendors, and maintaining a smooth workflow within the department.

Key Responsibilities:

1. Invoice Processing:

• Receive and review invoices for accuracy, completeness, and appropriate approvals.
• Code and enter invoices into the accounting system in a timely manner.
• Resolve discrepancies and issues with vendors and internal departments.

2. Payment Processing:

• Prepare and process weekly, bi-weekly, or monthly payments via checks, electronic transfers, and other methods.
• Reconcile payment transactions and ensure proper documentation and authorization.

3. Vendor Relations:

• Communicate with vendors regarding invoice inquiries, discrepancies, and payment-related matters.
• Establish and maintain positive relationships with vendors to ensure smooth processing of payments.

4. Expense Reporting:

• Assist in the processing of employee expense reports, ensuring compliance with company policies and timely reimbursement.

5. Month-End Close:

• Reconcile accounts payable transactions and vendor statements and resolve any outstanding issues.
• Provide necessary reports and documentation for month-end financial close.

6. Recordkeeping and Documentation:

• Maintain accurate and organized accounts payable records.
• Assist with the development and improvement of accounts payable processes and procedures.

7. Compliance:

• Ensure compliance with company policies, procedures, and relevant accounting standards.
• Stay updated on changes in accounting regulations related to accounts payable.

Qualifications:

• Proven experience in accounts payable or a similar financial role.
• Knowledge of accounting principles and practices.
• Proficiency in using accounting software and Microsoft Office 365.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective communication and interpersonal skills.

Additional Skills:

• Familiarity with Sage Intacct preferred.
• Analytical and problem-solving abilities.
• Ability to work independently and collaboratively in a team.
• Adaptability to a dynamic work environment.
• High level of integrity and confidentiality.