Executive Assistant

Location : Port Washington, NY

Employment Type : Full-Time – On-Site

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide dedicated support to the CEO. This individual will be responsible for managing day-to-day administrative operations, ensuring the executive's time and focus are optimized for strategic priorities. The ideal candidate is a trusted partner who thrives in a dynamic, fast-paced environment and is capable of handling confidential information with discretion and professionalism.

Key Responsibilities

• Administrative Support :
• Manage the executive’s calendar, including scheduling meetings, appointments, and travel.
• Coordinate internal and external meetings, ensuring agendas and materials are prepared in advance.
• Handle incoming correspondence (emails, calls, mail) and respond or delegate as appropriate.
• Communication Liaison :
• Serve as the primary point of contact between the executive and internal / external stakeholders.
• Draft, review, and proofread emails, memos, presentations, and other documents.
• Travel & Expense Management :
• Arrange complex domestic and international travel itineraries, including flights, accommodations, and transportation.
• Prepare and process expense reports accurately and in a timely manner.
• Project Coordination :
• Assist with special projects and initiatives, providing research, tracking progress, and ensuring deadlines are met.
• Facilitate communication and follow-up on action items from meetings.
• Office Operations :
• Maintain and organize files, records, and documentation.
• Oversee supplies and resources needed for the executive’s office.
• Confidentiality & Discretion :
• Handle sensitive information with the utmost professionalism and confidentiality.
• Anticipate executive needs and proactively address them.

Qualifications

What We Offer