Facilities Coordinator

Job description

Job Title: Coordinator – Facilities Services (Mailroom Experience Required)

Location: Dallas, TX 75234

Schedule: Monday to Friday | 8:00 AM – 5:00 PM | 100% Onsite

Assignment Length: 6 months – 1 year

Suggested Pay Rate: $20–$25/hour

Start Date: ASAP

Overview:

We are seeking a Facilities Services Coordinator with strong mailroom experience to support a busy office environment in Dallas. This is not an administrative or clerical role — candidates should have hands-on experience with mail operations, print support, supply management, and general facilities coordination.

Key Responsibilities:

Mailroom Operations – Primary Focus

• Receive and sort packages/mail by department
• Open undirected mail and route accordingly
• Use mail tracking software and coordinate with vendors
• Make post office runs as needed

Print Services

• Monitor and restock paper at printer stations
• Serve as first point of contact for Tier 1 printer issues
• Submit service tickets for escalated (Tier 2) printer concerns

Office & Facility Services

• Track and restock office supplies (paper, toner, etc.)
• Submit supply orders via Facility Manager
• Assist in scheduling large conference rooms
• Coordinate with on-site fitness center personnel

Food & Beverage Areas

• Restock coffee stations and supplies
• Monitor micro-market inventory and report issues
• Address minor dining issues and escalate as needed

Required Qualifications:

• High School Diploma or GED (technical/trade school a plus)
• 3 years of mailroom or facilities-related experience
• Clean driver’s license
• Basic computer/email proficiency
• Strong communication, organization, and customer service skills
• Ability to work independently and maintain confidentiality

Preferred Qualifications:

• Experience in facilities/property management or professional services
• Familiarity with mailroom operations and tracking tools
• Proactive and dependable with strong attention to detail