Accounting - Accounting Clerk

Bernardus Lodge & Spa Careers

JOB DESCRIPTION
ACCOUNTS PAYABLE CLERK/GENERAL CASHIER
JOB TITLE: Accounting Clerk DEPARTMENT: Accounting
REPORTS TO: Controller FLSA STATUS: Non-Exempt
PREPARED BY: GBarnes EFFECTIVE DATE: 4/21/2025

SUMMARY:
Maintains accounts payable records and process payment to vendors/suppliers.
Reconciles daily income journals
Responsible for hotel General Cashier functions

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following.

Accounts Payable

• Verify that all invoices issued by vendors/suppliers correctly reflect products or services ordered or received for the agreed price using Ibuy PO system
• Post all approved invoices into PVNG accounting software using proper GL codes
• Maintain current and accurate computer records for accounts payable vendors including ACH details, W9 and insurance records
• Process accurate and timely accounts payable checks and or ACH payments to vendors/suppliers.
• Monthly reconciliation of account balances and outstanding checks to avoid penalties or vendor/supplier dissatisfaction
• Responsible for issuing annual 1099
• Help maintain positive vendor/supplier relation regarding accounts payable issues.
• Always support safe work habits and a safe working environment

Daily Income Journal

• Audit daily postings to income journals and reconcile to source reports including Hotel, F&B and Spa interfaced systems
• Resolve and report discrepancies

General Cashier

• Prepare daily cash deposit accurately and timely
• Maintain Petty Cash
• Maintain daily over/short report
• Maintain House Vault, process change orders
• Conduct monthly house bank audits

Additional duties may be assigned as the business needs change, we are interested in hiring someone who wants to continue to learn and grow within our establishment

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Extremely organized with strong administrative, written and communication skills.
• Ability to maintain a high degree of confidentiality.
• Proficient in MS Office programs.
• Flexible and able to multi-task and manage several projects at a time.
• Must be able to conduct day-to-day communications in a mature and professional manner.
• 2-3 years’ experience in Accounts Payable or have a basic understanding of accounting procedures.
• Experience in a hotel, luxury resort or food service setting preferred but not required.
• Ability to work independently.
• Must provide valid document(s) to work in the US.
• Must meet legal age requirements for the position.

EDUCATION and/or EXPERIENCE:
High school diploma or general education degree (GED); two to four years related experience and/or training; or equivalent combination of education and experience.

COMPUTER SKILLS:
Intermediate knowledge of various computer software programs, Excel and proprietary accounting software

MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met successfully to perform the essential functions of this job. Reasonable accommodations made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift 25 lbs.
• Must be able to stand and walk for long periods of time.

LANGUAGE SKILLS:

• Must speak and communicate in English.
• Must be able to clearly communicate with guests, management and coworkers.

DISCLOSURE TO JOB APPLICANTS PURSUANT TO THE CALIFORNIA CONSUMER PRIVACY ACT (CCPA)
As part of your job application and the Company’s evaluation of your candidacy, the Company collects, receives, maintains, and uses the following types of Personal Information about you for the business purposes identified for each category:
CATEGORY EXAMPLES BUSINESS PURPOSE
Personal Identifiers
Name, alias, postal or mailing address, email address, telephone number, social security number, driver’s license or state identification card number, passport number

1. To comply with state and federal law and regulations requiring; employers to maintain certain records;
2. To evaluate your job application and candidacy for employment;
3. To obtain and verify background check and references; and
4. To communicate with you regarding your candidacy for employment.

Pre-Hire Information Job application, resume, background check results, job interview notes, and candidate evaluation records Same as above
Employment History
Information regarding prior job experience, positions held, names of prior supervisors, reference information, skills and when permitted by applicable law your salary history or expectations

Same as above

Education Information
Information from resumes regarding educational history; transcripts or records of degrees, vocational certifications, licenses obtained

Same as above

If you become employed by the Company, the Company will notify you of additional categories of Personal Information that it collects, receives, and maintains for business purposes.