What are the responsibilities and job description for the Temporary Administrative Assistant IV(Floater) position at BES Solutions Inc?
Benefits:
- 401(k)
Temporary Administrative Support Analyst IV
We are seeking a highly skilled Temporary Administrative Support Analyst IV to provide executive-level administrative support and office management to our Executive and Senior Management Team. This position requires a strong ability to handle multiple priorities, ensure timely task completion, and produce high-quality deliverables in a fast-paced environment.
Qualifications:
Education & Experience Requirements:
- Minimum Education: A Bachelor's degree in Business or a related field.
- Substitution: Instead of a degree, 10 years of progressive executive-level experience is required.
- Experience: A minimum of 5 years of professional administrative experience is required, with at least 5 years in executive administration.
Technical Proficiency:
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong working knowledge of office productivity tools and databases.
Core Competencies:
- Exceptional written and verbal communication skills.
- Strong organizational abilities with attention to detail and accuracy.
- Proven ability to design, prepare, and deliver professional presentations, reports, and briefings.
Key Responsibilities:
Administrative Support & Office Management
- Provide day-to-day operational and program management support for executives and directors.
- Develop and manage correspondence, reports, and documents in compliance with the client's branding and writing standards.
- Maintain office records and files, both electronically and as hard copies.
Executive Communications
- Design and prepare customized briefings, special presentations, and multimedia materials.
- Prepare weekly Executive Schedule Binders and other briefing materials.
Meeting Coordination
- Arrange and coordinate meetings, conferences, and travel.
- Record and distribute detailed meeting minutes, including attendees, decisions, action items, and follow-ups.
Visitor and Reception Services
- Perform front desk reception duties, including greeting and escorting visitors.
- Coordinate visitor processes, including documentation and meeting logistics.
Travel Management
- Prepare and process travel authorizations and vouchers in line with the client’s travel policies.
- Monitor and track travel submissions through the current travel management system.
Data and Records Management
- Validate and update employee information in various databases and tracking systems, such as MS Access, SharePoint, and EDMS.
- Manage executive schedules using Microsoft Outlook, ensuring accuracy and timely updates.
Job Details:
- Job Types: Contract, Temporary
- Pay: $70,000.00 - $80,000.00 per year
-
Schedule:
- 8-hour shifts
- Day shift
- Monday to Wednesday onsite
- Thursday to Friday telework
Education & Experience:
- Education: Bachelor’s degree (Preferred)
-
Experience:
- Administrative Experience: 5 years (Required)
- Executive Administration: 5 years (Required)
Application Information:
- Application Method: Email
- Resume Requirement: Yes
Work Location: In person
This is an opportunity to work in a dynamic environment, contributing to impactful projects while supporting senior leaders in achieving organizational goals. If you meet these qualifications and are ready to bring your expertise to our team, we encourage you to apply today!
Compensation: $67,000.00 - $73,000.00 per year
OUR PURPOSE
A Mission-Focused Partner Committed to Helping Organizations Grow and Expand Their Footprint
BES Solutions, Inc. (BESS) is a family-owned and operated company established in 2018 and is headquartered in Fort Washington, Maryland. The BESS Team specializes in contract management led through our program management office (PMO) for IT support, healthcare services, executive administrative support, human resource management, general administration, office administration, and project management.
OUR APPROACH
Provide A Lean Corporate Structure Delivering Exceptional Service Every Step of the Way
BES Solutions is a Service-Disabled Veteran-Owned Small Business (SDVOSB), Woman-Owned (WOSB), Minority-Owned (MOSB), and a Disadvantaged Business Enterprise (DBE). The BESS Team's leadership has over 30 years of federal government experience obtained from serving in the United States Air Force, as former Department of Defense (DoD) employees, and as former defense contractors. We leverage our subject matter experts (SMEs) in providing institutional knowledge and solutions to our clients to assist them in achieving their organizational objectives. We are trusted, cleared, and the BESS Team.
Salary : $67,000 - $73,000
