What are the responsibilities and job description for the Administrative Assistant- Admissions position at Beth Israel Lahey Health Behavioral Services?
The Community Behavioral Health Center Program (CBHC) Administrative Assistant – Admissions, greets clients and others entering the waiting room in a manner that is respectful and empathetic. When appropriate and working with clinical lead, determines suitable level of care and schedules evaluation. This service is designed to meet the need of the community and those individuals seeking behavioral health treatment. Essential Functions/Key Responsibilities: Respond to calls and/or walk-ins for clients seeking services. Interviews client to obtain information necessary to meet program admission requirements. Maintains a thorough working knowledge of insurance restrictions to ensure appropriate assignments are made. Collects all pertinent information regarding service coverage and eligibility. Verifies basic demographic information upon arrival of client. Schedules, reschedules and cancels appointments as needed, upon client request or provider request. Completes insurance eligibility approval and obtains initial authorization, when applicable, from insurance companies for all consumers, new and readmissions. Documents new and/or updates client demographic and billing information in the computer. Communicate agency and program information to interested parties including persons-served, agency employees and other providers/individuals. Provides information on referral sources and community resources internal and external to BILH BS. Monitors visitor access, waiting area and maintains security awareness. Scans documents, when applicable, into the electronic health record. Attends all required supervision and meetings. Maintains tracking requirements for program(s).
