What are the responsibilities and job description for the Executive Onboarding and Research Administrator position at Beth Israel Lahey Health - Non Executive?

Job Type : Regular

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Time Type : Full time

Work Shift : Day (United States of America)

FLSA Status : Exempt

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Job Description :

The Executive Onboarding / Program Administrator will play a key role in managing and overseeing the onboarding process for senior-level executives within the system. This position is responsible for ensuring that all new executive leaders experience a smooth transition into their roles by coordinating all aspects of their orientation, training, and integration into the organization. Additionally, this role involves conducting research and analytics to assess the impact of onboarding and leadership development programs, identify areas for improvement, and provide data-driven insights to enhance executive integration and engagement.

Primary Responsibilities :

Onboarding Program Development : Collaborate with executive recruitment, senior leadership, and department heads to design and customize onboarding processes for executive-level hires, considering the unique needs and expectations of top-level talent.
Orientation Planning : Organize and coordinate executive orientation sessions, including introductions to company culture, values, and key stakeholders.
Interview Scheduling : Coordinate complex interview schedules and arrange travel.
Integration : Facilitate cross-functional meetings and interactions to ensure that new executives build strong relationships with key team members and departments.
Feedback Mechanism : Establish a feedback loop to gather input from executives regarding their onboarding experience.
Performance Support : Provide ongoing support to executives in their early months, addressing any challenges or questions they may have.
Compliance and Documentation : Ensure that all required paperwork, compliance training, and legal requirements are completed and documented.
Metrics and Evaluation : Track and measure the effectiveness of the executive onboarding program by collecting and analyzing data on retention, performance, and satisfaction.
Administrative Support : Collaborate on ongoing documentation and tracking for Executive Recruitment as requested.
Research and Analytics : Build and maintain executive tracking and reporting documents / spreadsheets for executive searches and pipelines.

Required Qualifications :

Years of Experience (3 )

Bachelor's degree in Human Resources, Organizational Development, or a related field.

Proven experience in onboarding, talent development, or executive coaching, with a focus on executive-level hires.

Excellent communication and interpersonal skills.

High level of discretion and professionalism when dealing with confidential information.

Project management skills to oversee the execution of onboarding initiatives.

Strategic thinking and problem-solving abilities.

Ability to adapt and customize onboarding programs.

Competencies :

Decision Making : Ability to make decisions guided by precedents, policies, and objectives.

Problem Solving : Ability to address broad, complex, and abstract problems.

Independence of Action : Ability to set goals and priorities for functional area.

Written Communications : Ability to communicate complex information effectively in writing.

Oral Communications : Ability to comprehend and communicate complex verbal information.

Knowledge : Ability to demonstrate broad and comprehensive knowledge of theories, concepts, practices, and policies.

Team Work : Ability to collaborate across teams.

Customer Service : Ability to lead operational initiatives to meet or exceed customer service standards.

Social / Environmental Requirements :

Work requires close attention to task for work to be accurately completed.

Work is varied every day, and the employee needs to be adaptable.

No substantial exposure to adverse environmental conditions.

Sensory Requirements :

Close work (paperwork, visual examination), Monitor Use, Visual clarity, Conversation, Telephone.

Physical Requirements :

Sedentary work : Exerting up to 10 pounds of force occasionally.

This job requires constant sitting, frequent keyboard use.

Business travel to attend client meetings, recruitment events, as needed.

Inclusion Statement :

BILH places great value on being a diverse and inclusive community. BILH is dedicated to diversity, equity, and inclusion.

As a health care organization, we have a responsibility to care for and protect our patients, our colleagues, and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment.More than 35,000 people working together. Your skill and compassion can make us even stronger.Equal Opportunity Employer / Veterans / Disabled

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