What are the responsibilities and job description for the Registrar position at Bethany College?
The Registrar oversees all aspects of student records management, academic scheduling, and policy implementation, ensuring compliance with state and federal regulations. This position supports the college's academic mission by collaborating with various departments and contributing to student success through meticulous record-keeping and service.
Duties and Responsibilities
- Maintain accurate and secure academic records in compliance with FERPA and institutional policies.
- Develop and manage course schedules in collaboration with academic departments.
- Collaborate with the Director of Athletics to determine athletic eligibility.
- Oversee course registration processes, including add/drop periods, withdrawals, and waitlisted courses.
- Monitor degree progress, coordinate graduation audits, and certify graduation candidates.
- Interpret and implement academic policies in compliance with accreditation and regulatory requirements.
- Provide data and analysis for institutional reporting, accreditation, and strategic decision-making.
- Assign classrooms and manage room reservations.
- Supervise and verify work-study students’ hours.
- Manage registration and student records for articulation programs (e.g., West Liberty, West Virginia Wesleyan College, Rize).
- Serve as a liaison for Veterans Affairs and coordinate with the Business Office.
- Act as a secondary PDSO for SEVIS, supporting international students with compliance and documentation.
- Process student transfer credit evaluations in collaboration with the Admissions Office.
- Process transcript requests, enrollment verifications, and external transcript evaluations.
- Support the Academic Standards and Curriculum Committees by maintaining accurate student files.
- Coordinate honors eligibility, comprehensive exams, and diploma distribution.
- Verify high school transcripts for incoming students.
Essential Functions
- Efficiently operate personal computers and software (Outlook, Word, Excel, Ellucian Colleague, Canvas, Element 541).
- Communicate effectively with diverse populations and the college community.
- Maintain confidentiality of records and uphold data integrity.
- Demonstrate attention to detail and accurately manage digital and physical records.
- Handle multiple projects simultaneously while meeting strict deadlines.
Qualifications
Required
- Bachelor’s degree required; Master’s degree preferred in higher education, student services, or a related field.
- 3-5 years of experience in a registrar’s office or related administrative role.
- Knowledge of FERPA, accreditation standards, and higher education policies.
- Proficiency with student information systems (e.g., Ellucian Colleague, Colleague Self-Service).
- Strong organizational, analytical, and problem-solving skills.
- Effective time management skills.
- Excellent communication and interpersonal skills.
- Commitment to providing exceptional service and supporting student success.
Preferred
- Experience working in a small college environment.
- Ability to collaborate and critically review academic requests.
- Additional database management experience
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
