STUDENT ACCOUNT & PAYABLE COORDINATOR

STUDENT ACCOUNT and PAYABLE COORDINATOR

Job Description

REPORTING RELATIONSHIP:

• Dean of Enrollment

POSITIONS REPORTING TO THIS POSITION: NO

FLSA STATUS:

• Non-exempt position
• It is expected this position will require approximately 40 hours/week to satisfactorily complete the job expectations with occasional overtime needed. 

PURPOSE:

• This position is responsible for reviewing, preparing, processing and verifying documents and data for the accounts receivable function to ensure these are following College procedures, and state and federal regulations. Works closely with students and their families to ensure understanding of student bills and developing payment plans if necessary. Performs cashiering functions primarily and routine accounts receivable functions as well as the collection of money on delinquent accounts.

ESSENTIAL FUNCTIONS:

• Provides necessary information to students, parents, staff and outside customers regarding billing questions, payments on account, payment plans and refunds. This can be done either in person, by phone or email.
• Receives and records student payments in the form of cash, check, credit card, etc. 
• Audits student accounts to ensure accuracy of all charges and credits.
• Payment plan account maintenance.
• Ensure the billing accuracy of monthly student invoices.
• Distribute federal financial aid refunds to students in compliance with federal regulations.
• Research credit balances and make adjustments or issue refunds when appropriate. Follow-up on uncashed refund checks to ensure deposit of the Title IV Refunds.
• Participate in team meetings, providing input and suggestions.  
• Provide continual evaluation of processes and procedures. Responsible for suggesting methods to improve area operations, efficiency and service to both internal and external customers.
• Work in collaboration and cooperation with other departments and academic divisions on campus, using timely and appropriate judgment in upward communication regarding department concerns and responsibilities
• Regular and satisfactory attendance and punctuality.
• Matches original invoices and requests for payment with internal purchase orders or check requests; performs calculations to determine appropriate payment schedules and amounts, and makes modifications as necessary.
• Codes, verifies, and electronically enters accounts payable data into ledgers.
• Draws, verifies, and posts payment checks to appropriate vendors and/ or agencies.
• Follows up on account statement and other discrepancies regarding payment of accounts, and serves as liaison between departments and vendors in the resolution of administrative problems and inquiries.
• Provide support during the quarter end review and year-end audit.

Job Requirements

• Associates Degree in Business and 1 Year Accounts Payable Experience 
• Excellent Organizational Skills
• Ability to communicate effectively to a variety of audiences, including students, parents, faculty, staff, alumni, administration, and the community-at-large.
• Ability to handle multiple projects/assignments concurrently and be very results-oriented. 
• Highly motivated and works well both independently and in a team environment.

PHYSICAL SKILLS AND ABILITIES:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read technical information.

WORKING CONDITIONS: 

On location, work is generally performed indoors with ambient room temperatures, lighting and traditional office equipment as found in a typical office environment. May periodically travel to assigned locations.

Bethany College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Bethany College complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.