Administrative Assistant - Office of Advancement

 Description: 

The Office of Advancement facilitates generosity that builds the Kingdom and honors those who sow into Bethel. Our current focus is funding the new Collyer Campus to enable Bethel to further its mission of revival. 

The Executive Assistant will lend strength to Bethel Church of Redding by providing support to the Director of Advancement and Development Officers in the Office of Advancement. This role supports the daily schedule, projects, and activities of the Director and provides general administrative and logistical support for day-to-day operations of both local and remote Development Officers. The Executive Assistant operates as the local Redding office manager and is also responsible for the execution of various office duties including, but not limited to assisting in mailing, maintaining departmental supplies and inventory, and providing general event support during conferences and donor events. This position reports to the Director of Advancement. 

Salary: $19.00 per hour

Hours: 40 hours per week

Responsibilities

 Director Support - (60%) 

- Maintain director’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and supervising travel planning. 

- Develops, refines, and implements office policies by establishing standards and procedures; measuring results against standards; identifying necessary adjustments. 

- Corresponds with Department Managers and Advancement Staff; monitoring progress and delegating tasks on behalf of the Director. 

- Builds working relationships and serves as department liaison to internal and external constituents. 

- Assist in the development of strategies and systems for excellence in the communication and documentation of all Partner engagement. 

- Assists in preparing reports, presentations, and internal communications. 

- Helps maintain accurate financials for the office of Advancement through the timely processing of receipts, reimbursements (Project Manager role) and approving financial expenses. 

- Support Director with key events, such as SLT breakfasts at Bethel Conferences and other various initiatives as requested by the Director. 

Development Officer Support – 30% 

- Provide calendaring and general administrative support for local and remote Major Gift development staffand Mid-level on an selective basis. 

- Record donor meeting notes and ensure timely and accurate entry of actions (i.e. meetings, phone calls, emails, etc) into constituent records in Salesforce CRM. 

- Ensure gift officers are adequately resourced with campaign materials, including assembling and shipping supplies as needed. 

- Assist with Major Donor Events by maintaining guest list, gathering and preparing registration materials and other duties as assigned for fundraising events. 

- Create briefs prior to donor meetings and provide direct follow-up as requested on donor moves and opportunities. 

- Prepare and mail gift acknowledgments and other correspondence requested by Major Gift Development Officers. 

General Department Support - 10% 

- Provide general event support during conferences and donor events. 

- Maintain and store department inventory including collateral needs and office supplies. 

- Handle various Advancement Team financial expenses through the submission of receipts and invoices in Nexonia financial tracking software. 

- Contributes to team effort by accomplishing related results as needed. 

- Contribute to the team effort by working collaboratively and accepting other duties as assigned. 

Top 5 Competencies: 

- Priority Setting 

- Managing Through Systems 

- Organizing 

- Time Management 

- Problem Solving 

Requirements: 

- Believes and adheres to the beliefs and vision of Bethel Church 

- Ability to handle confidential information with discretion and keep a professional level of confidentiality 

- Ability to provide a high attention to detail 

- Strong understanding of the culture of Bethel Church and/or BSSM 

- 2 years of professional work experience in a related role 

- Local resident (not a remote position) 

- Strong oral and written communication skills 

- Proven ability to independently manage and prioritize multiple projects and tasks 

- Highly competent computer skills, including Microsoft Office, Google Suite, and database entry and reporting 

Recommended: 

- Strong communication and interpersonal skills 

- Ability to organize and prioritize work 

- Able to achieve goals and meet deadlines in a fast-paced environment 

- Associates or Bachelor's degree preferred, or significant work experience 

- Able to work both independently and as part of a team 

- Demonstrated ability to take initiative and propose solutions 

- Basic understanding of accounting, budgeting and/or bookkeeping 

- Comfortable with concepts and philosophy of donor-centric fundraising 

Full-time Staff Benefits:

• Opportunity to work with some of the most passionate lovers of Jesus in the world!
• Paid Vacation
• Paid Sick Leave, Jury Duty & Bereavement Leave
• Medical Insurance (Bethel pays for 70% of Employee’s cost /60% of Dependent’s cost)
• Voluntary Dental Plan
• Voluntary Vision Plan
• HealthiestYou (24 hour doctor/prescription access)
• 403(b) Retirement Fund Matching
• Group Life and AD&D of $30,000 paid for by Bethel
• Optional Voluntary Term Life Insurance
• Cafeteria 125 Benefit Premium Pre-Taxing Option
• Free Staff Lunch (twice a month)
• bethel.com email Address
• 20% Discount on most Items in the Bethel Bookstore
• Free premium Season Pass access to Bethel.tv
• Invitation to attend Select Conferences

Salary : $19