What are the responsibilities and job description for the Office Administrator position at Bethel Church of Redding?
The Office Administrator serves as the first point of contact for employees, and guests, embodying the Bethel Music brand and workplace culture. This role is responsible for managing daily office operations, hospitality, and housekeeping, while also coordinating building maintenance to ensure a welcoming and efficient work environment. Key duties include handling employee inquiries and complaints, overseeing supplies and hospitality needs, supporting onboarding and internal communications, and proactively addressing maintenance requirements to promote a positive and productive workplace experience.
Responsibilities
- Serve as the primary contact for office-related needs.
- Oversee office supplies, food, beverages, and vendor relationships.
- Manage mail handling, UPS drop-offs, and other office logistics.
- Organize the office storage unit.
- Collaborate with the People Operations Manager to prepare new employees for their first week.
- Take weekly Top of the Week notes.
- Plan and coordinate workplace events, team lunches, and celebrations.
- Purchase and prepare gifts for birthdays and work anniversaries.
- Update the Vestaboard to reflect birthdays, work anniversaries, and holidays.
- Foster a cohesive workplace environment between the Redding and Nashville offices in collaboration with the Office and Facilities Coordinator.
- Address building-related issues and implement building enhancements to ensure compliance with regulations and minimize system disruptions.
- Monitor office-related expenses and support budget management.
- Coordinate with previous building owners and facility contacts to establish access to security and sound systems.
- Optimize desk organization by coordinating storage for extra desks and identifying solutions for damaged desks.
- Improve the functionality of shared spaces, including the kitchen, storage closet, and front closet.
- Oversee office aesthetics, including poster placement and desk layout coordination.
- Ensure Nashville office information is properly documented and accessible in Dropbox.
- Strong written and verbal communication skills
- Proficiency in MS Word, Excel, and Google Suite
- Highly organized, detail-oriented, and a creative problem solver
- Ability to work independently and collaborate with various departments across the organization
- Skilled at multitasking and prioritizing in a fast-paced environment
- Creative problem-solving skills
- Ability to remain stationary and work at a computer for extended periods
- Daily responsibilities may include repetitive motions, such as typing, involving the wrists, hands, and fingers
- Voluntary Dental and Vision Coverage
- Sick Leave, Jury Duty, and Bereavement Leave
- Bethel.com Email
- 20% Discount on Most Items in the Bethel Bookstore
- Free Premium Season Pass Access to Bethel TV
- Invitation to Attend Select Conferences
- 403(b) Retirement Fund Matching
