Medical Records and Supply Coordinator

Job Title: Medical Records and Supply Coordinator

Location: Bethel Wellness Community/Bethel Manor
Job Type: Full-Time
Reports To: Director of Nursing

Job Summary:

Bethel Wellness Community is seeking a Medical Records and Supply Coordinator to oversee medical records management, supply ordering and distribution, and front desk/reception duties. The ideal candidate will be a Certified Nursing Assistant (CNA) or Qualified Medication Aide (QMA) who can also participate in the on-call staffing rotation to ensure smooth operations within our facility. This role requires a detail-oriented and organized professional who can multitask effectively in a fast-paced healthcare setting.

Key Responsibilities:Medical Records Management:

• Maintain accurate and up-to-date medical records in compliance with state and federal regulations.
• Ensure timely filing and retrieval of resident records.
• Monitor and audit documentation for completeness and accuracy.
• Assist with survey readiness and compliance audits related to medical records.

Supply Coordination:

• Order, track, and maintain medical and office supplies for the facility.
• Work closely with vendors to ensure cost-effective and timely delivery of supplies.
• Distribute and restock nursing and medical supplies as needed.
• Monitor inventory levels and report shortages to leadership.

Front Desk & Reception:

• Answer phones, direct calls, and greet visitors in a professional manner.
• Assist residents, families, and staff with general inquiries.
• Maintain a welcoming and organized reception area.
• Handle incoming mail and deliveries.

On-Call Staffing Rotation:

• Participate in the on-call staffing rotation to assist in covering CNA/QMA shifts as needed.
• Support the nursing team with occasional direct resident care as required.
• Assist in scheduling and coordinating shift coverage.

Qualifications:

• Must be a CNA or QMA with an active certification.
• Experience in medical records, supply management, or administrative roles preferred.
• Strong organizational skills and attention to detail.
• Ability to multitask and work effectively in a team environment.
• Proficiency in basic computer applications (Microsoft Office, EMR systems preferred).
• Strong customer service and communication skills.
• Ability to work in a healthcare setting and participate in an on-call rotation.

Benefits

• Paid Vacation Time for Full and Part-Time (available for use after 90 days)
• Free Fountain Coke Products during shift!
• Personal Days – Up to 12 annually based on attendance
• 6 Paid Holidays (and time and a half for any holidays you work in addition to getting the extra pay for the holiday!)
• Health Insurance (starting first of month after hire!)
• Employee Health Clinic
• Dental Insurance
• Vision Insurance
• Free Gym On-Site
• Extra Personal Day Given for Birthday Month
• Employee Referral Bonus
• 403B Retirement Account
• Giveaways and more!

Job Type: Full-time

Pay: $17.00 - $21.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• On call

License/Certification:

• QMA or CNA (Preferred)

Ability to Commute:

• Evansville, IN 47710 (Required)

Ability to Relocate:

• Evansville, IN 47710: Relocate before starting work (Preferred)

Work Location: In person

Salary : $17 - $21