What are the responsibilities and job description for the Bi-Lingual Administrative Assistant position at Bethlehem Construction?
At Bethlehem Construction, Inc. we owe our success to our people and processes. An Office Administrator is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal person for the job will be a problem solver with excellent communication skills and impeccable attention to detail. He/she will have previous experience working in an office environment, performing administrative tasks in a variety of general office duties. The ability to multitask, manage complex situations, and meet deadlines is essential to the position.
Core Competencies
- Manage the front desk/reception operations, acting as the first point of contact for guests, employees, candidates, and vendors
- Excellent time management and organizational skills
- Outstanding abilities to communicate in person, in writing and over the phone
- Perform general administrative tasks, including answering and directing phone calls, email correspondence, faxing, filing, mailings and deliveries, and coordinating meeting room calendars
- Keep the office clean, stocked, and organized throughout kitchen, conference rooms, stock and storage rooms/closets, and communal areas
- Oversee and order office supplies, anticipating requirements, stocking supply stations, and making sure equipment is in working order
- Maintain filing system, contact database, employee list and inventories
- Provide support to Human Resources with HR operations (recruiting, onboarding, responding to employee's inquiries, attendance tracking, time off requests processing, and other HR related tasks).
- Assist in basic accounting and procurement tasks
- Excellent verbal and written communication skills
- Other duties as assigned.
Skills and Qualifications
- Strong time-management and multitasking ability
- Proficient in Microsoft Office, and other office management tools and applications with aptitude to learn new software and systems
- High School diploma or equivalent
- Must be able to move 50 lbs., bend, stretch, and stand for extended periods of time
- Bilingual, English/Spanish
Preferred Qualifications
- Previous success in office administration
- Comfortable handling confidential information
- HR & Recruiting support experience
Job Type: Full-Time
Salary: $19-$21
Benefits:
401k Matching
Health Insurance: Dental/Vision/Life
Paid Time Off
Schedule:
8 Hour Shift
Day Shift Monday to Friday
Work Location: In Person
Salary : $19 - $21