What are the responsibilities and job description for the Executive/Personal Assistant to Chairman position at Better Hearing Centers?
Completes a broad variety of administrative tasks for the CEO and CFO including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Anticipating the executives’ needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues.
Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.
Enhances executives’ and company’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Represents the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office.
Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts.
Improves quality results by studying, evaluating, and re-designing processes; implementing changes.
Effectively handle Board of Directors related activities and communications with a high degree of professionalism, accuracy and confidentiality.
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Quincy, IL
Full Time