Administrative Assistant/Property Manager

Assistant Property Manager/Administrative Assistant

Location: Santa Rosa, CA
Employment Type: Full-Time
Salary: $23 - $28 per hour (based on experience)
Benefits: Medical (health, dental, vision), paid time off, mileage reimbursement

About Us:

Better Invested Property Management Inc. is dedicated to providing exceptional service to property owners and residents. We specialize in optimizing rental investments through professional management, transparent communication, and strategic decision-making.

Position Overview:

We are seeking a highly organized, detail-oriented Assistant Property Manager to join our team. The ideal candidate is a quick learner, problem solver, and excellent communicator who thrives in a fast-paced environment. This position works independently at times but also collaborates closely with a Property Manager to ensure smooth operations.

Experience with AppFolio and Tenant Turner is required, and familiarity with Google Suite (Gmail, Drive, Docs, and Sheets) is preferred.

Key Responsibilities:

• Answer incoming calls and provide excellent customer service.
• Follow up with tenant prospects, schedule self-access showings, and send necessary notifications.
• Work with Property Manager to coordinate move-in, move-out, and annual property inspections, ensuring all documentation and photos are properly recorded.
• Contact tenants regarding past-due rent, follow up on payment arrangements, and assist with rent collection efforts.
• Transfer utilities after tenant move-outs to ensure seamless property transitions.
• Process and distribute incoming mail, including rent payments.
• Post necessary legal notices (such as Pay or Quit notices) in compliance with local and state regulations.
• Organize and maintain the key sign-out sheet, ensuring security and accountability.
• Assist in property marketing efforts by updating listings and responding to inquiries.
• Provide administrative support to the property management team, including data entry and document organization.
• Work closely with the Property Manager to coordinate and schedule work order and maintenance requests and follow up on work orders.

Qualifications & Skills:

• Experience using AppFolio and Tenant Turner software.
• Familiarity with Google Suite (Gmail, Drive, Docs, and Sheets) preferred.
• Computer literate and office equipment.
• Strong attention to detail, organization, and multitasking skills.
• Quick learner with the ability to adapt to changing priorities.
• Excellent problem-solving skills and ability to work independently.
• Professional communication skills, both written and verbal.
• Must have a valid driver’s license, reliable vehicle, and active car insurance.
• Preferred but not required: Candidates with prior property management, leasing, or administrative experience preferred.
• A real estate sales license is a plus.

Compensation & Benefits:

Competitive pay ($23 - $28 per hour, based on experience).

• Medical benefits, including health, dental, and vision coverage.
• Paid time off (PTO).
• Mileage reimbursement for job-related travel.
• Opportunities for advancement, including support for gaining a real estate license or transitioning into a full Property Manager role.

If you are a proactive and motivated individual with property management experience, we would love to hear from you! Apply today to join our team.

Job Type: Full-time

Pay: $23.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Property management: 1 year (Preferred)

Language:

• Spanish (Preferred)

Ability to Commute:

• Santa Rosa, CA 95404 (Preferred)

Ability to Relocate:

• Santa Rosa, CA 95404: Relocate before starting work (Preferred)

Work Location: In person

Salary : $23 - $28