Office Coordinator

COMPANY OVERVIEW:

Join the Ali’i Collection, a dynamic property management team specializing in luxury vacation homes. We are a highly productive team that is obsessed with delivering exceptional service to our guests and property owners. If you want to surround yourself with other highly ambitious and hard-working individuals in order to make your career dreams come true, this is the team for you.

As a leader in the vacation rental market, we pride ourselves on fostering an inclusive, innovative work environment that values independent thinkers and encourages new ideas. Our team thrives on collaboration and continuous improvement, ensuring every member has the ability to make an impact.

POSITION SUMMARY:

We are seeking a collaborative, service-driven, and detail-oriented Property Management Office Coordinator who thrives in a fast-paced, team-oriented environment. This role is ideal for someone who is naturally supportive, highly organized, and motivated to ensure seamless operations and exceptional service.

The right candidate will be a proactive problem solver with a strong sense of responsibility, eager to contribute to a positive workplace culture while continuously seeking ways to enhance efficiency and client satisfaction. A positive attitude, a hunger to learn and grow, and a willingness to adapt are essential qualities for success in this role. If you are an adaptable and dependable professional who enjoys working in a dynamic setting and takes pride in delivering outstanding support, we’d love to hear from you!

RESPONSIBILITIES:

• Oversee day-to-day administrative functions to ensure seamless office operations.
• Manage inventory levels and supplies, coordinating orders and restocking as needed.
• Serve as the primary point of contact for guests, vendors, and team communications.
• Coordinate schedules and ensure accurate communication regarding housekeeping and maintenance tasks.
• Maintain organized records and support data entry and reporting needs.
• Assist with special projects and provide enthusiastic support to various departments.

QUALIFICATIONS:

• High school diploma or equivalent.
• Exceptional organizational, multitasking and problem-solving skills to manage multiple properties and tasks simultaneously
• Ambitious and self-directed, with the ability to work independently and take initiative.
• Excellent communication skills, both verbal and written.
• Proficiency in G-Suite and similar office software.
• Quick to learn new technology and software systems for scheduling, reporting, and communication.
• Attention to detail and a commitment to accuracy.
• Previous experience in office management or administrative roles, especially in vacation rental property management, is a plus.
• Maintain valid driver license, and reliable transportation
• Ability to lift 50 pounds
• English proficiency
• Pass all standard pre-employment requirements, background checks, etc.

WHY JOIN US?

• Be part of a fast-growing company in the thriving vacation rental industry.
• Collaborate with a supportive and professional team.
• Enjoy a role where no two days are the same, and your work has a direct impact on guest experiences.
• Opportunities for growth and development for valuable team members
• Equal opportunity employer.

COMPENSATION & BENEFITS:

Hourly Range: $20 - $22

Bonus:

• Team performance bonus

Benefits

• Paid time off such as PTO, sick days, and vacation days
• Health insurance
• Dental insurance
• Vision insurance
• Retirement benefits or accounts

Schedule

• 8:00am-4:30pm Mon-Fri

How to Apply:

If you’re eager to take on a new challenge and have an opportunity to advance your career, we want to hear from you! Submit your resume and a cover letter detailing your experience and why you’re the ideal fit for our team.