Bookkeeper - Legal Industry, Remote, Part-Time

Who WE Are:

Number Nerd Bookkeeping Solutions is a virtual, outsourced bookkeeping firm helping business owners make strategic decisions by decoding their numbers. From CEOs to CPAs and small start-ups to bookkeeping solopreneurs, we help individuals and businesses of all sizes untangle their numbers, so they can use them to grow and scale their businesses. Number Nerd works with small to medium-sized businesses with annual revenue ranging from $250K to upwards of $5M .

Position Summary:

Number Nerd is looking for a fully remote, part-time bookkeeper to join our team. This role requires client-facing, bookkeeping experience in the legal, architects, interior designers, and professional service verticals. You will help manage our clients' books and grow their business to full maximize their potential. This is an excellent opportunity to utilize your bookkeeping background and flex your “analytical muscles” while maintaining great work-life balance with a flexible schedule!

You will be responsible for supporting our client's bookkeeping needs that include, but are not limited to, recording transactions, maintaining ledgers, account reconciliation, payroll reports, expense tracking, month-end close, and auditing. This role requires deep knowledge and experience using Quickbooks Online.

Key Responsibilities:

• Bookkeeping: Record all income and expenses, maintain the general ledger, including coding bank feeds and reconciliations, and prepare month-end and year-end financial reports.
• Accounts Payable and Receivable: Oversee the full cycle of accounts payable and receivable processes, ensuring timely and accurate processing.
• Legal Billing: Handle law firm billing for both non-insurance and insurance clients, ensuring accuracy and compliance.
• Prebill Preparation: Prepare prebills, ensuring all time entries are accurate and non-duplicative and that all expenses are included.
• Insurance Billing Management: Manage insurance portals, process appeals, and collaborate with adjusters to ensure timely payments.
• Payroll Processing: Experience with Gusto or similar payroll processing software, including employee onboarding, benefits setup, and corrections as needed.
• Software Utilization: Utilize QuickBooks Online and Clio for accounting and practice management tasks.
• Billing Platforms: Manage billing through platforms such as TyMetrix 360°, Legal-X, Legal Tracker, Passport, and CounselGO.
• Client Relations: Maintain professional relationships with various insurance companies, including Midwest Family Mutual, AmTrust, Starr, Argo, CIC, Synergy Adjusting Corporation, Enstar, CCW, GSTA, Allied, Network Adjusters, Selective Insurance Co of America, MasterBrand, Sompo International, and National Claim Services.
• Team Collaboration: Work closely with clients' teams to ensure seamless financial operations and address any bookkeeping-related inquiries.

Qualifications:

• Experience: Minimum of 3 years of bookkeeping experience in a law firm or professional services environment.
• Education: Associate degree in bookkeeping, accounting, or a related field is preferred.
• Software Proficiency: Proven experience with QuickBooks Online and Clio; familiarity with Bill.com is a plus.
• Payroll Processing: Experience with Gusto or similar payroll processing software.
• Legal Billing Platforms: Experience with TyMetrix 360°, Legal-X, Legal Tracker, Passport, and CounselGO.
• Insurance Billing Knowledge: Comprehensive understanding of legal insurance billing processes, including managing insurance portals and collaborating with adjusters.
• Independent Work Ethic: Demonstrated ability to work independently, take initiative, and manage tasks with minimal supervision.
• Problem-Solving Skills: Strong analytical and problem-solving abilities to identify and resolve financial discrepancies related to law firm billing.
• Team Collaboration Skills: Proven ability to work effectively with clients' teams, demonstrating strong interpersonal and communication skills.

MUST HAVE's to be Considered:

• 5 years of Bookkeeping or Accounting experience
• QuickBooks Online – 5 year of extensive, advanced experience using QuickBooks Online is required
• Google Suite – 5 years of professional management in Google Suite
• Microsoft Excel – 5 years
• Other tech stack: Keeper.app, LastPass, Asana, Dropbox, Dext, Slack
• Experience supporting multiple clients and multiple projects at the same time
• Client Facing accounting experience
• BS/BA in Accounting or equivalent experience
  

Why You Should Apply:

• We are a profitable, fast-growing bookkeeping firm with a solution that is helping transform business across various industries!
• We cultivate a positive, supportive, and collaborative work environment.
• We value creativity, hard work, personal connections, diversity, and being a great place to work!
• This role is remote and can be part time (5-15 hours/week) with opportunity to increase hours over time.