What are the responsibilities and job description for the Records Clerk position at Bexar County, TX?

Salary : $3,042.00 Monthly

Location : San Antonio, TX

Job Type : Full-time Regular

Job Number : 2025-01810

Department : District Clerk

Division : District Clerk Records and Finance

Opening Date : 02 / 20 / 2025

Closing Date : 2 / 27 / 2025 11 : 59 PM Central

Summary

Under direct supervision, is responsible for answering question in person and via telephone, preparing and imaging legal documents; performing data entry; preparing copies of official documents; preparing billing statements; cashiering customer transactions; processing mail; and performing related duties as required

Duties and Responsibilities

Answers questions in person and by telephone, responds to inquiries and refers calls to other departments as appropriate
Examines documents to be scanned for legibility and sufficient recording and indexing information
Adjusts scanning equipment to correct optical settings for exposure, density, and resolution
Scans documents and monitors screen image to ensure proper recording
Performs quality assurance on scanned and e-filed documents
Performs research on active and inactive case files
Performs data entry to initiate, update, and close case files of services such as protective and restraining orders, and withholding orders
Prepares billing statements for copies and other services performed for the general public and routes to cashier
Cashiers receipts and billing statement transactions
Processes incoming and outgoing mail
Makes plain, certified, and exemplified copies of legal documents
Performs general clerical duties
Performs related duties as required

Minimum Qualifications

Graduation from High School or General Education Development (GED) certificate; and two (2) years general office experience; additional education in a related field may be substituted for experience

Knowledge of basic office procedures; and knowledge of alphabetic and numeric file systems

Skill in operating a personal computer, imaging equipment, and basic office equipment

Ability to accurately enter data; ability to communicate effectively, both verbally and in writing; ability to deal with hostile or irrational individuals; ability to understand and follow verbal and written instructions; ability to effectively respond to customer inquiries and complaints; ability to establish and maintain effective working relations with co-workers, other County employees, attorneys and the general public; ability to accurately collect cash; ability to perform basic mathematical calculations

Acts in the name of the District Clerk and shall perform all official acts as may be lawfully done and performed by such Clerk in person, pursuant to Section 51.303 of the Texas Government Code

Must be bondable

Must have legible penmanship

Must secure and maintain a favorable background investigation by the District Clerk

Must secure and maintain a pre-employment physical and drug screen

May be required to work more than 40 hours during the workweek

Working Environment and Physical Demands :

Constantly working in indoor conditions

Occasionally moves items weighing up to 10-15 pounds

Position frequently communicates with others; must be able to exchange accurate information

Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer

Position needs to occasionally move about the office

Must be able to remain in a stationary position

Supplemental Information

Workstations with internet access are available, if needed, to view job postings and apply online at 211 S Flores, San Antonio, TX 78204, 8am - 5pm, Monday through Friday. Phone : 210-335-2545

EQUAL OPPORTUNITY EMPLOYER

Bexar County is an Equal Opportunity Employer and committed to Workplace Diversity.

We are committed to providing equal opportunity for protected veterans and individuals with disabilities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

For more detailed information, please click on the following link to view Benefits offered by Bexar County :

NOTE : Part-Time and Temporary positions are not eligible for Bexar County Benefits.

Which best describes your highest level of education completed?

High School Diploma or G.E.D

Associates Degree

Bachelor's Degree

Master's Degree

None

Which best describes your years of general office experience?

No Experience

1 Year Experience

2 Years Experience

3 Years Experience

4 Years Experience

5 Years Experience

6 Years Experience

7 or more Years

Are you able to act in the name of the District Clerk and perform all official acts as may be lawfully done and performed by such Clerk in person, pursuant to 51.303 of the Texas Government Code?

Are you bondable?

Do you have legible penmanship?

Are you able to secure and maintain a favorable background investigation by the District Clerk?

Are you able to secure and maintain a pre-employment physical and drug screen?

Are you able to work more than 40 hours during the work week?

Required Question

Salary : $3,042

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