Medical Office Administrative Assistant

Company Overview

Beyond Speech Therapy is an outpatient clinic/private practice providing full scope Speech Language Pathology and wellness services for clients of all ageson the beautiful Central Coast in Atascadero, CA.

Office Culture - We strive to maintain a respectful and professional environment; work with integrity and principles; uphold and support organizational values and goals; follow policies and procedures; demonstrate respect and sensitivity for cultural differences, even when they may be different from our own; respond to management's directions and expectations; take responsibility for our actions; comply with timelines and expectations; ask for and offer assistance when needed. We are a team, and operate as a team.

Summary

Beyond Speech Therapyis seeking to hire an Administrative Assistant to join our team!! If you have a desire to collaborate, motivate, and inspire, while helping others in our community, in a professional, friendly, and fun work environment, we encourage you to apply. BST is seeking a detail-oriented, proactive and experienced individual to join our team and provide additional front office support services. The ideal candidate will possess strong communication and organizational skills, excellent customer service abilities, and proficiency in Google Suite. In this role, you will be an integral part of our clinic, supporting daily operations and ensuring a seamless experience for our clients. Your contributions will directly enhance our ability to provide top-notch therapy services.

Responsibilities

• Manage patient scheduling and maintain appointment calendars efficiently.
• Handle incoming calls and provide excellent customer service to clients and families.
• Maintain accurate patient records in compliance with HIPAA regulations.
• Coordinate communication between therapists, patients, and families regarding treatment plans.
• Ensure the office environment is organized and welcoming for all visitors.
• Support office management tasks including inventory control and supply ordering.
• Assist with obtaining all necessary documents and records to complete the referral and authorization process
• Additional front office tasks to include, but not limited to: greeting and assisting clients upon arrival, scanning, shredding, copying and laminating therapy materials
• Manage insurance credentialing for Speech Language Pathologists

Qualifications

• Proven experience as a Medical Administrative Assistant or similar role in a healthcare setting.
• Strong understanding of health information management practices and medical terminology.
• Familiarity with electronic medical record systems (EMR)
• Efficiency with Google Suite and Microsoft Office Suite
• Excellent communication skills, both verbal and written, with a focus on customer service
• Patience and empathy in communication, especially when assisting clients with communication and cognitive deficits
• Detail-oriented with strong organizational skills to manage multiple tasks effectively.
• Knowledge of HIPAA regulations to ensure patient confidentiality is maintained.
• Ability to maintain focus in a distracting and busy environment

If you are passionate about making a difference in the lives of others through administrative support in healthcare, we invite you to apply today and become a valued member of our team at Beyond Speech Therapy.

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Bereavement leave
• Dental insurance
• Disability insurance
• Gym membership
• Health insurance
• Life insurance
• Malpractice insurance
• On-the-job training
• Opportunities for advancement
• Paid orientation
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Uniform allowance
• Vision insurance

Medical Specialty:

• Geriatrics
• Pediatrics
• Physical & Rehabilitation Medicine

Schedule:

• Monday to Friday

Experience:

• Medical office: 1 year (Required)
• Medical administrative support: 1 year (Required)

Ability to Commute:

• Atascadero, CA 93422 (Required)

Ability to Relocate:

• Atascadero, CA 93422: Relocate before starting work (Required)

Work Location: In person

Salary : $20