What are the responsibilities and job description for the Administrative Assistant position at BGC Engineering?
About Us
BGC Engineering Inc. (BGC) is an international applied earth sciences professional services firm. We are proud of our talented team of over 700 employees, spanning the fields of Engineering, Geoscience, Software, Geomatics, Data Science, Accounting, Administration, Health & Safety and Human Resources. Alongside our clients and industry partners, BGC works collaboratively as ‘One Team’, dedicated to solving the world’s most critical applied earth science challenges. BGC has Canadian offices located in Vancouver, Victoria, Kamloops, Kelowna, Calgary, Edmonton, Toronto, Montréal, Québec City, Ottawa, Fredericton, Halifax, and offices in Golden (Colorado, USA), Nashville (Tennessee, USA), Santiago (Chile), Santo Domingo (Dominican Republic) and Brisbane (Australia).
Our flat management structure creates a culture of innovation, excellence and transparency and a casual, dynamic and inclusive work environment. BGC prides itself on offering training and mentoring opportunities to further our employees’ professional growth as well as social and wellness activities that contribute to the connection and wellbeing of our team.
We believe in One Team, Excellence, Curiosity, Common Sense and Clarity.
The Role
BGC is looking for a highly motivated and organized Administrative Assistant to join our Vancouver Team. The ideal candidate would be a self starter who values teamwork, takes initiative, and takes pride in their work. In this office-based role you will be responsible for supporting a range of administrative needs and collaborating with your fellow administrative teammates across BGC. You will report to BGC’s Administration Team Lead and the Vancouver Office Managers, and will be working in a fast-paced, dynamic consulting environment alongside our Engineers, Geoscientists, and other BGC teams.
Responsibilities
- Provide reception coverage as needed
- Liaise with building management and local vendors for repairs, maintenance, and security
- Support coordination of domestic and international shipments
- Organize catering for office functions and meetings
- Maintain office organization, various office equipment, and supplies inventory
- Prepare meeting rooms and setup of audio-video equipment
- Coordinate travel and accommodation for staff and clients
- Prepare and coordinate for the onboarding of new staff, including preparing and organizing workspaces for new hires
- Assist with planning office and company social events and meetings
- Print and bind reports and drawings
- Support the Vancouver Office Managers, office staff and greater BGC Administrative Team as needed
- Perform other tasks as required
Required Education, Experience & Competencies
- Entry level position, 1 year of experience would be an asset
- Proactive and self-motivated
- Reliable, adaptable, and able to pivot with changing priorities
- Ability to prioritize tasks to meet deadlines with attention to detail
- Collaborative approach to working in a team environment
- Proficient in MS Office products and Adobe Acrobat
- Comfortable with learning new technology and software
- Excellent verbal, written communication, and organizational skills
- Ability to work both independently and as part of a team
- Commitment to promoting office and team culture and values
Company Benefits
BGC offers our employees the following:
- Our ‘One Team’ culture supporting health, wellness, safety and diversity
- Comprehensive benefits package
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- Health, Dental and Vision coverage
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- LTD, Life, AD&D and Business Travel Insurance
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- Employee Assistance Program
- Maternity/Paternity leave top ups
- Professional development and mentoring opportunities
- Flat management structure
- Flexible workplace with office and home arrangements
- Social and wellness activities
- Casual and professional work environment
The estimated base salary range for this position is $50,000-60,000 CAD per annum, however base pay will be commensurate with job-related knowledge, skills, and experience. BGC's compensation package also includes an annual bonus, training allowance and a comprehensive medical and dental plan.
Equity, Diversity, and Inclusion
BGC strives to create a workplace where equity, diversity and inclusion are embedded throughout our workplace culture and practices. Join us in our commitment to honour individuality, ensure fairness, and create a welcoming environment for everyone. As an equal opportunity employer, we encourage applications from all candidates, including those experiencing inequity such as racialized individuals, Indigenous People, women, people of diverse sexual orientations, identities and expressions, veterans, individuals with disabilities, people of all faiths, nationalities, marital status, ages, and family status. For assistance or accommodation with your application, please contact us at careers@bgcengineering.ca.
Salary : $50,000 - $60,000
