What are the responsibilities and job description for the Records Analyst position at Bgesh Incorporated?
Bgesh, Incorporated in support of Georgia National Guard
Clay National Guard Center - Marietta, GA
and/or Ft. Steward, GA
Bgesh is looking for an eager and qualified Records Analyst to join our team in support of the Georgia National Guard Center in Marietta and/or Ft. Steward, GA.
Who We Are
Bgesh, Incorporated is a Native American, Woman Owned Small Business. We strive to live every day by the Golden Rule and look to grow our company based on its principles. To learn more about us, visit www.bgesh.com.
Qualifications
DEGREE/EDUCATION:
Archived records retrieval is at the forefront of customer service provided by the G-1 to current and former service members. Long-separated service members expect access to their records, and often need assistance in navigating the military records rules and procedures.
Clay National Guard Center - Marietta, GA
and/or Ft. Steward, GA
Bgesh is looking for an eager and qualified Records Analyst to join our team in support of the Georgia National Guard Center in Marietta and/or Ft. Steward, GA.
Who We Are
Bgesh, Incorporated is a Native American, Woman Owned Small Business. We strive to live every day by the Golden Rule and look to grow our company based on its principles. To learn more about us, visit www.bgesh.com.
Qualifications
DEGREE/EDUCATION:
- High School Diploma or Education Equivalent
- Bachelor’s degree preferred
- 3-5 years of relevant experience
- SHRM-CP or PHR preferred
- Valid Secret Security Clearance (or higher), or the ability to obtain one, is required
- U.S. Citizenship: Workers performing under this contract must be US Citizens
- Must have a clear background in order to obtain security clearance and a CAC
- Possess excellent written and oral communication skills. Effectively use correct grammar and spelling in all written communications.
- Familiar with organizational structure and operation methods of National Guard (preferred).
Archived records retrieval is at the forefront of customer service provided by the G-1 to current and former service members. Long-separated service members expect access to their records, and often need assistance in navigating the military records rules and procedures.
- Locate medical and personnel records for all current and prior service members using appropriate database systems
- Retrieve all personnel records using the Interactive Personnel Electronic Records Management System (iPERMS) database
- Request all personnel records from the state archives when they are unavailable in iPERMS
- Make, distribute, and retain copies of all records received from the state archives
- Provide medical and personnel records to the DVA for all current and prior service members
- Respond to and resolve all inquiries from the DVA and prior and current service members regarding records requests
- Conduct research and program support related to archived records
- Receive and distribute all U.S. postal items, as well as internal organizational official and informal correspondence
- Retrieve all medical records from the Health Readiness Records (HRR) database system
- Serve as the point of contact for all records requests from the DVA and from prior and current service members using the Simple Records Archival System (SRAS) database
- Receive all medical and personnel records and distribute them according to ARNG guidelines
- Upload and send all requested records electronically to the DVA using the Safe Access File Exchange (SAFE) system
- Update the records tracker in an Excel workbook with data related to records requests, retrievals, and distributions
- Update supporting documents and records with copied medical and personnel data
- Process and maintain all administrative records in compliance with ARNG data protection standards
- Prepare, update, and edit internal and external correspondence, forms, and all reports related to records requests
- Provide all requested records to Recruiting and Retention staff within 5 business days of request submission
- Design, initiate, and coordinate methods for collecting, analyzing, storing, retrieving, and reporting medical and personnel records in accordance with Federal, state, and local laws
- Inspect all records for completeness, consistency, and accuracy as part of quality control measures
- Utilize selected systems to securely send electronic records in compliance with HIPAA regulations
- Ensure all record releases are HIPAA-compliant
- Execute coordination and administrative of the following functions: researching information, compiling data, preparing reports, and responding to customer service inquiries
- Ensure all release of information requests are HIPAA-compliant
- Execute a variety of coordination and administrative support functions, such as researching information, compiling data, preparing reports, and responding to customer service calls.
- Insurance: Health, Vision, and Dental
- 11 Paid Federal Holidays additional PTO
- Retirement Plan with employer match
