Part Time Office Assistant/Receptionist

We are looking for an energetic, self-motivated individual who is looking for an entry level position to work PART TIME, Mondays and Wednesdays, at our independent insurance agency as a Receptionist/Administrative Assistant.

Requirements:

• Exhibit a friendly, professional demeanor and work well as part of a team
• Have the following skills: critical thinking, excellent verbal and written communication, ability to work independently and multitask, and be organized
• Have proficiency in Microsoft Office Suite
• Previous Administrative work experience preferred
• If you are looking for an opportunity to join our dynamic team, please provide a cover letter and resume with references
• Excellent opportunity for college student/stay at home parent

Essential Job Functions

• Welcome and assist walk-in clients, including the processing of payments.
• Answer all incoming phone calls to the multi-line phone system and direct the calls to the appropriate agent or into the correct voicemail, making sure to keep a phone long of all incoming calls.
• Separately log and track specific types incoming calls as requested.
• Answer general unlicensed logistical inquiries from clients such as directions to the office, company phone numbers, faxes, emails or websites.
• Receive, date stamp, categorize and distribute all incoming mail
• Receive all incoming packages and make sure they are distributed accordingly
• Process payments mailed in by clients
• Prepare equipment in large conference room for use each morning, no later than 8:40am. Log out and turn off equipment at 4:30pm.
• Mail cover letter and additional driver questionnaires to clients
• Mail cover letter and ID cards for newly acquired vehicles and newly purchased auto insurance policies to clients
• Assist in general office mailings as needed
• Double check documents have been scanned correctly before recycling
• Act as administrative assistant in charge of posting outgoing mail as needed, including dropping posted mail at post office at the end of the day.
• Be willing and available to step in and do other tasks as assigned.

Light Housekeeping and Inventory

• Keep reception area tidy and welcoming
• Monitor conference rooms 2-3 times daily for tidiness and keep beverage refrigerator stocked for clients
• Keep inventory and order accordingly all office related supplies
• Assist in the preparation and mailing of Commercial Lines policy renewals, a task that requires attention to detail especially regarding spotting differences or errors.
• Maintain a uniquely designed in-house sales department diary system designed to generate monthly sales leads which requires the punctual generation and mailing of insurance quotations with accompanying sales letters.
• Assist in general office mailings, some of which are designated to be mailed on daily or monthly basis.
• Prepare and send personal lines insurance binders, which requires adherence to a strict deadlines and attention to detail.
• Be willing and available to step in and do other tasks as assigned.

Job Type: Part-Time, Mondays and Wednesdays Only

Job Type: Part-time

Pay: $15.00 - $25.00 per hour

Expected hours: 14 per week

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Experience:

• receptionist: 1 year (Preferred)

Ability to Relocate:

• Rockville, MD 20850: Relocate before starting work (Required)

Work Location: In person

Salary : $15 - $25