Admin Assistant

Duties and Responsibilities

• Responsible for administrative support of the manager and other designed management personnel
• Provide administrative and clerical support to other areas as needed
• Follow instructions, responding to management direction and soliciting feedback to improve performance

• Desire and flexibility to work in a fast-paced, team-oriented environment

• Superior communication skills in positive and negative situations

• Answer telephones, working with caller or redirecting calls as necessary

• Superior presentation skills
• Demonstrate proficiency in written communication, editing for spelling and grammar and presenting numerical data effectively

• Analyze data and provide recommendations
• Create daily/weekly/monthly reports and summaries as necessary
• Able to work independently, prioritizing work and managing multiple priorities

• Detailed oriented, demonstrate accuracy and thoroughness
• Manage competing demands and deals with delays or unexpected events

• Possess a high-level of organizational and follow-up skills

• Arrive consistently to work and on time
• Observe safety and security procedures and use of equipment and materials properly

• Copy, file and submit Accounts Payable weekly
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Able to readily learn other computer based applications as necessary
• File, copy and fax documents
• Complete a variety of special projects as assigned in a timely manner
• Run reports and queries as requested
• Other duties and assignments as requested by management

Knowledge, Skills, and Abilities

• Ability to understand quickly the various Company business divisions and their strategic goals
• Possess strong project management skills, organizational skills and attention to detail
• Flexible and able to multi-task
• Strong interpersonal skills and ability to relate to individuals at all levels within and outside the organization
• Ability to communicate clearly and precisely, both orally and in writing
• Handle company confidential information with discretion
• Honest and have integrity and a good work ethic

Minimum Qualifications

• HS diploma or equivalent work experience preferred
• Minimum of 3 yrs experience in logistics or warehouse industry preferred
• Advanced Microsoft Office skills including Excel, Word, and PowerPoint

• Consistent and punctual
• Active driver’s license

Physical Job Description

• Typical Working Conditions: Primarily work is performed in a temperature controlled office environment with minimal exposure to cold, heat, chemicals, fumes, et cetera. Occasional travel by car or plane to other Biagi Bros. locations.
• Equipment Used: General office equipment is used including the computer, phone, keyboard, mouse, copier, scanner, postage machines, metal file cabinets and desk accessories e.g. letter opener.
• Essential Physical Tasks: Sitting for long periods of time using company and office applications. Operating office equipment, maintaining files, carrying boxes or paperwork of up to 25 lbs. on occasion. Communication by phone, in person, letters or through email is essential.