Executive Assistant - San Francisco

At Weights & Biases, our mission is to build the best tools for AI developers. We founded our company on the insight that while there were excellent tools for developers to build better code, there were no similarly great tools to help ML practitioners build better models. Starting with our first experiment tracking product, we have since expanded our solution into a comprehensive AI developer platform for organizations focused on building their own deep learning models and generative AI applications.

Are you the right candidate for this opportunity Make sure to read the full description below.

Weights & Biases is a Series C company with $250M in funding and over 200 employees. We proudly serve over 1,000 customers and more than 30 foundation model builders including customers such as OpenAI, NVIDIA, Microsoft, and Toyota.

We are looking for an experienced Executive Assistant to partner with our C-level executives. This person must be highly organized, an adept problem-solver, a strong relationship builder, and able to tackle administrative tasks with ease. This role will be responsible for keeping track of challenging schedules, juggling multiple projects and priorities, and will help to drive the day-to-day of our business.

Please note : This role is based in our SF office.

Responsibilities :

• Proactively manage, assess and predict the day-to-day needs of several C-levels to ensure they are prepared and organized for all internal and external meetings and events.
• Schedule time-sensitive meetings with Board members, investors and external parties as needed; follow up professionally and persistently as needed.
• Understand your execs goals and objectives in order to effectively anticipate deliverables and follow up when necessary.
• Provide a consistent organizational cadence and structure for the executives and their organization.
• Build rapport with leaders within the organizations you support and key cross-functional stakeholders to serve as a catalyst around scheduling and / or spontaneous inquiries and requests.
• Seamlessly manage email coordination, calendar scheduling, travel, expense reporting, and a wide variety of priorities for your execs.
• Demonstrate strong calendar management (multi-time zones) for travel and scheduling of meetings.
• In addition to the general administrative duties of an Executive Assistant, assist with ad hoc projects as needed, including file organization, sending contracts for signature, and other setting up various team and cultural events both within the teams and across the organization (i.e. department all hands, offsites, special projects).
• Maintain the highest degree of confidentiality and judgment on the sharing of information.
• This role may at times require early morning, late evening, or weekend work.
• Support interview activities and events as needed in our San Francisco Headquarters.

Requirements :

Our Benefits :

101,000 - $139,000 a year

The US base pay for this position ranges from $101,000 USD per year in our lowest geographic market up to $139,000 USD per year in our highest geographic market. Weights & Biases is committed to providing competitive salary, equity and benefits packages for all full-time employees. Individual compensation will be commensurate with the candidate's experience, qualifications, and geographic location.

We encourage you to apply even if your experience doesn't perfectly align with the job description as we seek out diverse and creative perspectives. Team members who love to learn and collaborate in an inclusive environment will flourish with us. We are an equal opportunity employer and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you need additional accommodations to feel comfortable during your interview process, reach out at careers@wandb.com.

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Salary : $101,000 - $139,000