HR Support Assistant - School Nutrition

JOB SUMMARY

This position performs a variety of responsible and complex technical and administrative duties relating to School Nutrition personnel functions and operations, including in the areas of employment recruitment, compensation, testing, hiring, etc.; provides information and assistance to School Nutrition employees and the general public regarding human resources/personnel processes, procedures, policies, and activities; performs a variety of tasks requiring specialized knowledge related to the area of School Nutrition and HR.

DISTINGUISHING CHARACTERISTICS

This job has no supervisory responsibilities.

ESSENTIAL JOB FUNCTIONS

• Demonstrates prompt and regular attendance.
• Greets the public, representing the District’s values and always providing exemplary customer service.
• Performs various responsible clerical, administrative, technical, and office support duties for the School Nutrition Department.
• Provides customer service in person, by email, and by telephone.
• Completes employment verifications that do not involve salary.
• Collaborates with the District’s HR Department to ensure process compliance.
• Maintains Position Control for positions in the School Nutrition Department.
• Enters all School Nutrition hires, transfers, and resignations in HRIS/Finance systems and collaborates with District HR to ensure account number updates in Position Control as needed.
• Ensures that all School Nutrition hires have completed fingerprinting, background checks, and onboarding checklists before beginning work.
• Processes personnel actions in HRIS.
• Monitors school/system vacancies and new hires in the database.
• Monitors the allotments and provides updates to the Executive Director of School Nutrition to ensure staying within the department budget.
• Compiles and prepares reports and documents pertaining to personnel activities.
• Assists with employment fairs.
• Performs other duties as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

High School Diploma or State Approved High School Equivalency; Associate’s degree preferred. Two years of administrative and/or clerical experience. Experience in Human Resources and/or Personnel is preferred. Or an equivalent combination of education, experience, and/or training that provides the required knowledge and abilities. and abilities.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of BCSD policies procedures, personnel, operations, employment requirements, course work, and training required for classified personnel.
• Knowledge of Human Resource data systems.
• Good human relations skills.
• Good decision-making and problem-solving skills.
• Skill in using computers and software applications related to the job's essential functions.
• Ability to objectively analyze and recommend a variety of personnel actions.
• Ability to learn rapidly and retain information.
• Ability to communicate effectively both orally and in writing in a pleasant, efficient, and courteous manner.
• Skill in using various types of office equipment (e.g., copier, fax, document scanner, multi-line telephone system, etc.).
• Ability to identify and resolve problems promptly.
• Ability to work independently with minimal supervision.
• Ability to establish and maintain effective working relationships with other personnel and the public.
• Ability to organize and efficiently maintain files and records.
• Ability to follow oral and written instructions accurately and efficiently.
• Ability to work under pressure and meet deadlines.

BIBB COUNTY PUBLIC SCHOOL SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER

The Bibb County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation so long as the accommodation does not create an undue financial hardship for the district. A complete list of physical demands associated with the position can be obtained from HR.

Salary/Terms/Benefits:

• 239 day work year; 8 hours per day
• Salary: Grade 45: Hourly (placement on salary schedule based on years or experience). Up to ten (10) years allowed. The stated salary range reflects the opportunity for pay over the course of the employee’s tenure. For external candidates, the top pay is not a potential starting salary.
• Excellent benefits package (including health, dental, vision, and life insurance; employee assistance program); personal and sick leave; membership in State Retirement System.

Consideration/interviews will begin as soon as a list of applicants is established. Applications/resumes will be evaluated and only those meeting the qualifications may be forwarded to the hiring manager to be considered. Candidates chosen for interviews will be contacted directly. No notification will be sent to applicants except those who are selected for interviews.