School Clerk

JOB SUMMARY

This position performs various clerical and office functions such as typing, filing, data entry, compiling information, answering telephones, acting as receptionist, and bookkeeping. This is a basic clerical position which requires some initiative and independent judgment. May be required to operate a variety of office equipment including: personal computer, copy machine, calculator, telephone, etc.

DISTINGUISHING CHARACTERISTICS

This job has no supervisory responsibilities.

ESSENTIAL JOB FUNCTIONS

• Writes and/or types information to prepare correspondence, records, certificates, bills, statements, receipts, checks or other documents, copying information from one record to another.
• Enters data and information into computer; takes attendance and enters information as required; assists in student checkouts and welcome the general public.
• Proofreads records, reports, or forms. Counts, weighs, and measures materials.
• Receives, collects, and counts money and fees; prepares and makes bank deposits.
• Addressed envelopes or packages. Stuffs envelopes by hand or with envelope stuffing machine.
• Answers telephone, conveys messages, and runs errands; greets visitors and provides assistance.
• Stamps, sorts, and distributes mail. Stamps or numbers forms by hand or machine.
• Assist in the administration and distribution of medicine as necessary under guidance and direction of school nurse.
• Assists in the maintenance of school/office filing and record-keeping system; sorts and file records, files, and paperwork.
• Photocopies documents.
• Assists administrative staff with duties assigned.
• Assists teaching staff when necessary.
• Performs other duties as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

High school diploma or equivalent. Six (6) months related experience and/or training. Some post-secondary level education is desired and the ability to use computer technology effectively. Or an equivalent combination of education, experience, and/or training that provides the required knowledge and abilities.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of school operations, policies, and procedures.
• Knowledge of modern office practices and procedures.
• Skill in the use of computers and software applications related to the essential functions of the job.
• Skill in the use of various types of office equipment.
• Skill in organization and filing.
• Ability to read and comprehend simple instructions, short correspondence, and memos’.
• Ability to write and edit simple correspondence.
• Ability to effectively present information in one-on-one and small group situations.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers common fractions and decimals.
• Ability to compute rate, ratio, and percent and correctly use calculators.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Ability to type.
• Ability to work under pressure and meet deadlines.
• Ability to communicate clearly and effectively, both orally and in writing.
• Ability to take and understand instructions.

Salary/Terms/Benefits:

• 182 day work year; 7.5 hours per day
• Salary: Grade 35: Hourly (placement on salary schedule based on years or experience). Up to ten (10) years allowed. The stated salary range reflects the opportunity for pay over the course of the employee’s tenure. The top pay is not a potential starting salary.
• Excellent benefits package (including health, dental, vision, and life insurance; employee assistance program); personal and sick leave; membership in State Retirement System.

APPLICATION REQUIREMENTS

• Complete an online application.
• Submit professional certificates, transcripts, and three (3) professional evaluations and/or reference letters respective to this position.
• Incomplete applications may not be considered.

Consideration/interviews will begin as soon as a list of applicants is established. Applications/resumes will be evaluated and only those meeting the qualifications will be considered. Candidates chosen for interviews will be contacted directly. No notification will be sent to applicants except those who are selected for interviews.

BIBB COUNTY PUBLIC SCHOOL SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER

The Bibb County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation so long as the accommodation does not create an undue financial hardship for the district. A complete list of physical demands associated with the position can be obtained from HR