What are the responsibilities and job description for the Executive Administrator and Planning Coordinator position at Bible Center Church and The Oasis Project?
Job Title: Executive Administrator and Project Coordinator
Classification: Full-Time
Reports To: Executive Director of the Oasis Project
Hiring Range: $50,000-55,000 annually
Work Location: On-Site
About Bible Center Church and Oasis Projects: Bible Center Church is a vibrant community committed to inspiring spiritual growth and serving the Pittsburgh area. The Oasis Project, an initiative under Bible Center Church, seeks to engage in impactful outreach activities that align with the church’s mission and community service. The Executive Administrator and Planning Coordinator will facilitate the effective operation of the administrative office and support both the Senior Leadership Team of Bible Center, with specific focus on the tasks assigned by the Executive Director of Oasis Project and the Executive Pastor of Bible Center Church.
Position Overview: We are seeking a highly organized, detail-oriented individual. The ideal candidate will excel in office management, project coordination, fiscal support, and executive assistance, while also being proficient in using digital tools such as Asana and Google Suite. This role requires a collaborative spirit, as the Executive Administrator will provide both general office support and provide administrative support across programs.
Key Responsibilities
Office Management
- Serve as the primary point of contact for office communications, including phone, email, and visitor reception
- Manage administrative operations including filing systems, correspondence, and office supply inventory
- Ensure smooth daily operations and administrative workflow
Project Planning Support
- Coordinate and execute program events, workshops, and community initiatives
- Assist in planning and implementing church and Oasis Projects special events
- Manage event logistics including venue coordination, materials preparation, and registration
- Work with staff and volunteers to ensure successful event execution
- Support the development and implementation of new programs and initiatives
Fiscal Support
- Manage purchasing processes and vendor relationships
- Conduct price comparisons and secure optimal pricing for program needs
- Process and organize financial documentation including receipts and invoices
- Maintain relationships with various vendors including office supplies, clothing, and workplace solutions
- Work with our fiscal department to support budget tracking and financial record-keeping
Executive Support
- Provide direct support to the Executive Director and Senior Leadership Team
- Manage complex calendar scheduling and meeting coordination
- Record, prepare, and distribute meeting minutes
- Use project management tools to track and advance organizational initiatives
- Support strategic planning and implementation of executive priorities
- Coordinate communication between leadership and various stakeholders
Skills & Qualifications
- Proven experience in office management and executive support
- Proficiency in project management tools and Google Suite applications
- Strong organizational and time management capabilities
- Excellence in written and verbal communication
- Demonstrated ability to maintain confidentiality and professional discretion
- Problem-solving mindset with ability to take initiative
- Team-oriented approach with strong collaborative skills
- Passion for supporting the church's mission and community initiatives
Education
- High School diploma required
- Associate or bachelor's degree in business administration, Communications, or related field preferred
- Relevant experience may be substituted for formal education
Compensation & Benefits
- Competitive salary range: $50,000-$55,000 annually
- Comprehensive benefits package
- Professional development opportunities
- Collaborative work environment
- Employee discount at Everyday Cafe
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Pittsburgh, PA 15208 (Required)
Ability to Relocate:
- Pittsburgh, PA 15208: Relocate before starting work (Required)
Work Location: In person
Salary : $50,000 - $55,000