Youth Activities & Events Coordinator

Job Code: Full-Time

Overtime Status: Non-exempt

Department: Program            

Location: Omaha, NE

Reports To: Director of Match Support

Number of People Supervised: 0

Pay Range:  $40,554 - $47,572

POSITION PURPOSE

The primary function of this position is to schedule and facilitate group activities for active matches at a minimum of twice per month; organize volunteer and learning opportunities; manage ticket donations received by the agency; manage the discount list for matches; and collaborate with the Family Resource Coordinator for special projects.

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ESSENTIAL DUTIES AND RESPONSIBILITIES

• Schedule, plan and attend all monthly activities, including the Match Appreciation Brunch, Summer Picnic, and Winter Carnival.   Ensure a variety of activities aimed at serving diverse populations of youth.  
• Collaborate with the Engagement and Events Manager to recruit and organize community volunteers to help facilitate monthly activities when needed. 
• Communicate upcoming activities, tickets and opportunities to all staff and matches via biweekly e-mails and mass text messages using specific software. Maintain the Bigs Only and Parent/Guardian Only Facebook groups.
• Communicate details of all match activities with the Administrative Coordinator to be shared with the Board of Directors and provide volunteer opportunities specifically for the Match Appreciation Brunch, Summer Picnic, and Winter Carnival. 
• Gather RSVPs through Eventbrite, record attendance, and document any communication with participants within Matchforce.   
• Maintain and expand discounts with community partners and communicate those discounts with matches. 
• Manage special projects as directed by the Director of Match Support or Director of Programming & Innovation. These will include specialized group events for matches with Littes in high school, the Holiday Adopt-a-Family program, and a back-to-school supply drive in collaboration with the Family Resources Coordinator. 
• In collaboration with the Director of Match Support, build and monitor the annual budget for match activities.
• Work with the Grants Manager to ensure deliverables included in grant agreements are tracked, documented, and provided in accordance with reporting requirements.
• Support, and collaborate with, other departments, including program, development, and Mission Support, along with the agency’s Employee Development efforts, to accomplish organization goals.
• Other duties as assigned by the Director of Match Support or Director of Programming & Innovation.

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EDUCATION & RELATED WORK EXPERIENCE

One of the following: 

Education Level: Minimum Bachelor’s degree 

Related Work Experience: Event & activity planning experience preferred. Understanding of child development and family dynamics helpful. 

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SKILLS AND KNOWLEDGE

Required

• Ability to ask for and negotiate discounts for matches.
• Ability to adapt to diverse situations and cultures. 
• Ability to collect meaningful data and draw solid conclusions. 
• Ability to effectively communicate with diverse age groups. 
• Ability to effectively intervene in interpersonal conflicts. 
• Ability to manage sensitive situations. 
• Ability to work independently. 
• Ability to write clearly and professionally. 
• Comfortable taking the lead and asserting oneself. 
• Knowledge of appropriate adult-child interaction. 
• Motivation to expand knowledge of the social services field. 
• Organizational skills and attention to detail. 
• Proficiency in Microsoft Office. 
• Proficiency in using and managing databases. 
• Skill in providing advice on social relationships. 
• Skill in time management. 

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TRAVEL REQUIREMENTS/WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

15-20% of the time will be spent on travel in the service area. Must have a car, valid driver’s license, and meet state required automobile insurance minimums; Routine office environment; Flexible work hours to meet customer and agency needs, including occasional evenings and weekends.

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CORE COMPETENCIES & HIGH-PERFORMANCE INDICATORS

Attention to Detail: Able to review data documents for accuracy and consistency; take action to prevent mistakes; follow procedures closely; keep records accurate and up to date; test services/applications rigorously when needed. 

Collaboration & Teamwork: Able to earn trust and credibility by completing own share of the team’s work; place team priorities above own personal agenda; appropriately consider others’ opinions on matters that affect the team; challenge proposed actions in a way that facilitates constructive discussion; support team decisions; even if different from own opinion. 

Continuous Quality and Performance Improvement: Able to establish personal standards of quality for own work; independently improve the quality of own work processes, products and/or services; identify and apply “best practices” in own work; improve the efficiency of own work by eliminating barriers and streamlining work processes; measure and track own performance. 

Customer Focus: Able to build strong working relationships with internal and/or external customers; identify unexpressed customer needs and potential products/services to meet those needs; independently anticipate and meet customer needs; prioritize work in alignment with the needs of the customer; use customer knowledge and feedback to improve own work results. 

Decisiveness & Judgment: Able to demonstrate good judgment in routine, day-to-day decisions; independently make decisions and take action, even in non-routine situations; make reasonable quick decisions when necessary even with incomplete information; consider impact of various options when making decisions; use good judgment in deciding whether to make a decision or escalate it. 

Open Communication: Able to practice active and attentive listening skills to verify understanding; adapt communication content and delivery to audience; proactively inform others about developments relevant to them; openly express opinion, even when different from that of others; respond to differences of opinion constructively. 

Planning & Organization: Able to create detailed project plans; balance the need for adequate planning with the need for action; avoid wasting time on tasks that yield low value; use resources efficiently; create and monitor measures to chart the progress and impact of assignments. 

Values Diversity: Able to seek out and work effectively with others who have diverse perspectives, talents, backgrounds, and/or styles; contribute to a team climate in which differences are valued and supported; challenge any stereotyping or offensive comments; seek and respond to feedback from others about own behavior that might be perceived as biased.   

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Equal Employment Opportunity

BBBSM provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, sexual orientation, gender identity, or non-disqualifying physical or mental handicap or disability.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential duties & responsibilities either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law. 

Job Responsibilities

The statements above reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties & responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. BBBSM may change the specific job duties with or without prior notice based on the needs of the organization.