MYWE Tool Time Coordinator

Goal:

The Mayor’s Youth Workforce Experience will provide youth with a work internship experience and the necessary supports (Workplace Mentors, work and life skills training and practice, on-the-job experience, connections to supportive services, etc.) to promote long term employment and life-long success.

Overview:

MYWE is based on the researched informed model created by Big Buddy Program called, Level-UP!. Level-UP! is a mentoring and workforce development program which connects young people to Mentors, creates environments conducive to gaining valuable personal and professional development skills, and coordinates career exploration experiences for middle and high school youth.

Summary of Job Responsibilities:

The Tool Time Coordinator is responsible for creating and maintaining a safe environment for youth to prosper through supportive relationships, opportunities for meaningful participation, and clear, high and fair expectations. S/he is also responsible for carrying out a variety of tasks that ensure the success, stability and growth of the program.

Specific Job Duties:

Managing the day-to-day activities of Tool Time, the weekly personal and professional development day for our high school Scholars. At Tool Time, Scholars should expect to attend two courses per day that advance their personal tool kit. The Tool Time Coordinator is responsible for creating and maintaining Tool Time agendas, maintaining Scholar schedules, documenting Tool Time Instructor attendance, building logistics, etc. Striving to deliver high quality experiences and opportunities to youth most in need of intervention activities and positive role models.

• Being present on all Tool Time Days (Tuesdays and Thursdays) from 7:30 am to 4:30pm.
• Managing spreadsheets containing scholar information and scheduling needs.
• Coordinating the day-to-day responsibilities on Tool Time Days
• Recruiting, training and scheduling Tool Time Instructors.
• Ensuring that academic policies and curriculum are followed.
• Developing and tracking benchmarks related to Scholar Success
• Helping Tool Time Instructors maximize their teaching potential
• Meeting and listening to concerns of Tool Time instructors on a weekly basis.
• Enforcing discipline when necessary.
• Create and maintain contractor's schedule

The Tool Time Coordinator provides direction and oversight to Tool Time instructors, this includes ensuring each Tool Time Day is scheduled, all supplies and curriculum is ordered and available and each course outline is maintained.

You might be a good fit if you have the following skills:

Organizational & Planning:

• Time Management – Balancing different priorities within an 8-week timeframe.
• Scheduling & Coordination – Aligning activities with instructor availability, host organizations, and guest speakers.
• Attention to Detail – Ensuring logistics like transportation, venues, and resources are properly arranged.

Communication & Relationship-Building

• Interpersonal Skills – Communicating with multiple audiences in mind (High Schoolers, Young Adults, and Professional Instructors)
• Email & Phone Etiquette – Professionally coordinating with organizations and participants.
• Conflict Resolution – Handling scheduling conflicts or last-minute changes smoothly.

Program Development & Adaptability

• Curriculum Planning – Designing sessions that balance professional development and personal growth.
• Flexibility – Adapting schedules based on feedback and unforeseen circumstances.
• Problem-Solving – Addressing issues like no-shows, rescheduling needs, or program adjustments.

Tech & Administrative Skills

• Calendar & Scheduling Tools – Using Microsoft, Excel, or scheduling software.
• Documentation & Record-Keeping – Tracking intern participation and progress.
• Event Planning – Coordinating logistics for workshops, field trips, and networking events.

Potential Applicants are encouraged to send resume to: bigbuddy@bigbuddyprogram.org

Please include “Tool Time Coordinator” in the email subject line for consideration.

Job Type: Part-time

Pay: $17.00 per hour

Expected hours: 30 per week

Schedule:

• Day shift
• Monday to Friday

Ability to Commute:

• Baton Rouge, LA 70802 (Preferred)

Ability to Relocate:

• Baton Rouge, LA 70802: Relocate before starting work (Preferred)

Work Location: In person

Salary : $17