What are the responsibilities and job description for the Project Administrator position at Big-D Companies?
We believe that one team working toward one goal is a creative force with unstoppable possibilities. Signature focuses on building high-end luxury residential, resort-focused commercial, and mountain community-supporting projects where we work, live, and enjoy. We form the top talent and put our teams on exciting and challenging projects that mold our people into true builders. Currently, we have a Project Administrator – Residential/Resort opportunity based out of the Park City, UT office.
Project Administrator
The Construction Project Assistant plays a pivotal role within the Big-D Signature team. This position is instrumental in providing essential support to construction managers and teams, helping to facilitate communication and manage resources effectively. The role is critical for maintaining timelines, assisting with logistics, and contributing to the creation of safe and successful construction environments.
Key Responsibilities:
Documentation and Communication:
- Contract administration, working with estimating and project management in creating and issuing contracts and purchase orders for the project.
- Communicate with contractors, suppliers, and clients regarding billings.
- Manages risk by proactively gathering and tracking insurance and licensing requirements for subcontractors and vendors.
- File necessary preliminary lien and commencement notices for their projects.
- Process project close out documents (O&M manuals, etc.)
- Maintain and organize project documentation and reports.
- Assist with scheduling planning meetings for projects.
- Help ensure project invoices, contracts, change orders, change events and billings are up to date.
Administrative Tasks:
- Manage the filing of project documents to guarantee that all stakeholders have access to necessary information.
- Participate in project meetings and provide necessary project updates.
- Maintain records of expenses, labor hours, and project progress.
- Interacts with clients, vendors, and staff in a professional, courteous and appropriate manner.
- On-site support as needed.
Safety and Compliance:
- Enforce health and safety protocols to minimize the risk of workplace accidents when on a jobsite.
- Committed to supporting Big-D’s policies and procedures
Experience:
- Highschool Diploma or GED
Critical Skills:
- Proficient computer skills, including typing, Microsoft Office Suite
- Proficient in Outlook, organizing meetings, assigning tasks, working with distribution lists
- Clear written and verbal communication
- Organize and write procedures in a logical/methodical manner
- Ability to multitask and work on multiple projects simultaneously including managing priorities of multiple managers
- Consistently produces accurate work and has excellent attention to detail
- Work well in a team environment
- AR/AP skills
Big-D Signature:
Signature, an elite partner of Big-D Construction, is an ensemble of veteran artisans and seasoned craftsmen who are dedicated to creating a project as unique as your thumbprint. The result? Cutting-edgeconstruction that breathes life into glass, stone, steel, wood, and concrete. Fanatical craftsmanship leads to stunning structures that our clients call “works-of-art.” It’s our Signature - and that’s what it stands for.
Benefits:
- Free Medical & Dental Insurance premiums
- HSA (Health Savings Account) with employer contribution
- 401k with Match
- Long-Term & Short-Term Disability
- Life Insurance
- Supplemental Benefits
- PTO & Paid Holidays
Additional Job Information
Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of applications received, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Big-D Construction. #LI-Onsite
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
