What are the responsibilities and job description for the Auction Accounting Specialist position at Big Iron Auction Company?
Job Function:
This position contributes to the success of BigIron by participating in various functions of the Auction Accounting and Finance Department. The Auction Accounting Specialist will be responsible for providing comprehensive accounting support in various areas, including auction transaction posting for receivables and payables, sales tax validation, account reconciliation, and other accounting projects.
Essential Functions:
1. Process accounts incoming payments in compliance with BigIron financial policies and procedures.
2. Prepare bank deposits using the Remote Deposit Capture machine for processing.
3. Review and verify discrepancies and resolve clients’ billing issues.
4. Assist in the processing and research of ACH or credit card disputes, and/or non-sufficient funds checks.
5. Assist with reconciling the accounts receivable processed through Sales Site with bank deposits to ensure that all payments are accounted for and properly posted.
6. Process buyer refunds.
7. Review and process daily reports for unpaid and/or overdue accounts for sales tax.
8. Facilitate payment of invoices with overdue sales tax by contacting buyers.
9. Identify sales tax exempt customers and adjust invoices with removal of sales tax as needed.
10. Administer recurring sales tax quality control procedures, including processing and validation of sales tax exemption forms within Avalara tax software.
11. Communicate directly and professionally with auction buyers and resolve basic sales tax requests.
12. Process, verify, and complete payments to vendors (sellers) by check, ACH, and/or wire transfer, ensuring settlement information is entered correctly, resolve discrepancies, and file support data.
13. Process lien payoffs, stop payments, and record and reconcile disputes notifications and held settlements.
14. Assist and respond to external vendors(sellers) and internal managers and employees regarding all aspects of the accounts payable process.
15. Interface with internal customer service and support organizations on customer inquiries
16. Prioritizes workload to ensure that all essential functions are addressed effectively, making appropriate adjustments throughout each shift and each work week to meet changing and/or competing priorities when necessary.
17. Other Duties as Assigned.
