What are the responsibilities and job description for the Document Control Specialist position at BIG TEX TRAILER MANUFACTURING LLC?
Job Details
Description
About ATW
ATW is the market leader in both consumer and professional grade trailers. ATW’s revenue is approximately $1.2 billion, with EBITDA of approximately $170 million.
ATW is the largest manufacturer and distributor of utility and cargo trailers and truck beds in North America. Big Tex and PJ Trailers were acquired by Bain Capital in December 2015 as part of forming ATW. Operating from 20 plants located in the US and Mexico, ATW’s products are sold through independent dealers and national retailers under the brands of Big Tex Trailers, PJ Trailers, Carry-On Trailer, RC Trailers, CM Truckbeds and other private label names.
Big Tex Trailers, the market leader in professional grade trailers, manufactures and distributes its products through approximately 300 independent dealers and through its own retail stores, Big Tex Trailer World.
Job Overview
Document control specialists will invoice, categorize, file, and retrieve documents using specific classification and organization systems. Specialists are responsible for the invoicing of trailers, orderly recording and keeping of physical and electronic documents, including distributing new documents and discarding obsolete records. Specialists will also maintain records and logs of document retrievals, updates, distributions, and removals.
Job Responsibilities
- Invoicing repetitively and consistently with minimal mistakes, crediting, and scanning to email.
- Problem resolution, checking duplicate documents, missing or incorrect information.
- Assist with audits, inventories, and other research.
- Scheduling meeting, photocopying, faxing, taking notations, or assisting in preparing presentations.
- Assist Sales Department with invoicing, credits, and other documentation requirements.
- Answer phone calls and emails from customers, resolving issues.
- Complete legal documentation, such as MSO’s, affidavits, and NAFTA paperwork.
- Filing of documents, and other paperwork.
- Phone skills – talking professionally to our customers and solving their issues.
- Additional duties, as necessary.
Qualifications
Education – Experience Required
- Detail orientated, customer focus, information seeking, willingness to learn, enjoy fast paced team environment.
- Minimum one year administrative or invoicing experience preferred
- Experience with Microsoft Office including Outlook, Word, and Excel
- High School or Equivalent
- Must be able to follow rules and standard operating procedures
- Must be able to work overtime
Physical Demands
While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, crawling, and climbing. The employee must frequently lift and/or move items up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines and scanners. It can be extremely fast-paced and require hours of repetitive work each day. Attire is “business casual” but there may be times where professional attire is required.
