What are the responsibilities and job description for the Administrative Assistant/Secretary position at Big Tyme Auto Mobile Repair?
Overview
We are seeking a highly organized and detail-oriented Administrative Secretary to join our team. The ideal candidate will provide essential administrative support, ensuring the smooth operation of our office. This role requires a proactive individual who excels in time management and possesses strong communication skills. As an Administrative Secretary, you will be responsible for managing schedules, coordinating office activities, and assisting with various tasks to enhance productivity.
Responsibilities
- Manage and maintain executive calendars, including scheduling appointments and meetings.
- Serve as a personal assistant by handling correspondence and prioritizing tasks effectively.
- Organize and maintain office files, ensuring easy access to important documents.
- Utilize Google Suite for document creation, spreadsheets, and presentations.
- Provide excellent phone etiquette when answering calls and directing inquiries appropriately.
- Assist with office management duties, including inventory tracking and supply ordering.
- Perform bookkeeping tasks using QuickBooks, including invoicing and expense tracking.
- Proofread documents for accuracy and clarity before distribution.
- Coordinate travel arrangements and prepare itineraries as needed.
Qualifications
- Proven experience as an administrative secretary or in a similar role is preferred.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent time management skills to prioritize workload effectively.
- Proficiency in Google Suite applications (Docs, Sheets, Slides) is required.
- Familiarity with QuickBooks is a plus but not mandatory.
- Strong written and verbal communication skills are essential for effective interaction with team members and clients.
- Attention to detail in proofreading documents is crucial for maintaining high standards of quality.
If you possess the necessary skills and are eager to contribute to a dynamic team environment, we encourage you to apply for this exciting opportunity as an Administrative Secretary!
Job Type: Full-time
Pay: $20.85 - $22.42 per hour
Expected hours: 40 – 55 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- Day shift
- Monday to Friday
Ability to Commute:
- Atlanta, GA 30310 (Required)
Work Location: In person
Salary : $21 - $22