What are the responsibilities and job description for the Executive Assistant position at Big West Oil?
Do you want to have a key role in the success of executives? How about using your leadership, technical, organizational, and decision making skills to truly make a difference? How about getting exposed to and learning all aspects of the business?
As an Executive Assistant you'll partner with all of the executives to assist with all of their administrative needs. You'll coordinate efforts with various departments within the organization and customers/suppliers outside the organization. You'll organize the actions of the group and use your leadership skills to see projects through to completion.
Job Summary
Perform all executive assistant functions on a daily, monthly, and annual basis with a high level of professionalism and accuracy. Timely and practical decision making skills are very important to being successful in the role of an executive assistant. These responsibilities are expected to be managed with minimal supervisions and will require the effective use of sound judgment. It is important to understand that management and business partners will rely on the finished product of the executive assistants. This individual must possess sufficient computer skills to deliver complex and professional presentations and documents. Creativity is often required to develop plans for company activities and community service. This job requires a great amount of flexibility, which is enhanced by having a working knowledge of the functions within the different departments of the refinery. The responsibilities require the individual to coordinate efforts with various departments within the organization and customers/suppliers outside the organization. This individual must be able to organize the actions of the group and possess leadership skills necessary to see projects through to completion.
Essential Duties and Responsibilities
- Assist executive team with administrative needs - includes preparing travel arrangements, managing expense reimbursements, preparing reports, analyzing data, and storing/organizing documents for record keeping
- Assist commercial team with contract administrative duties
- Assist with formal communications: such as Company Newsletter, holding statements, and other various needs.
- Oversee the planning of corporate events and assist with parent company joint events (as necessary)
Education and Experience Requirements
- At least 3 years experience providing Administrative support for upper management
- Bachelors degree preferred
Knowledge, Skills and Abilities Requirements
- Must be able to communicate with executives of the company in a professional manner and deliver finished products that appropriate reflect the professionalism of the company.
- Excellent listening skills are also necessary, includes the ability to comprehend instructions appropriately to deliver the needs of those requiring assistance.
- This individual is a representative for the company when they speak to customers, suppliers, and business associates and must be able to exemplify the professional standards of the company through communication.
- Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
- Knowledge of standard office administrative practices and procedures
- Computer skills to deliver complex and professional presentations and documents
About Big West Oil LLC.:
Owned and operated by FJ Management, Big West Oil believes employees are the foundation of success. The facility currently employs about 260 people, with an average employee tenure of 12 years, employees at Big West Oil LLC pride themselves on building value to last. Big West Oil is 1 of 5 Utah refineries, that produce gasoline, diesel, and other chemicals. We pride ourselves in being stewards for the industry in environmental compliance, and our passion for building a family-oriented culture supporting employee fulfillment and career longevity.
Location:
North Salt Lake, Utah
Position Benefits:
- Great yearly bonus program
- Retirement programs – 401k and profit sharing with potential for 21% from the Company
- Competitive Health Insurance- Medical, Dental, Vision
- Tuition Reimbursement
- Disability Insurance
- 9/80 work schedule