What are the responsibilities and job description for the On-Site Compliance/Recertification Specialist position at Biggs Group?
Job Description
Job Description
Salary :
The Compliance / Recertification Specialist works as a gatekeeper for Biggs Property Management Portfolio. The main functions of the Compliance / Recertification Specialist are to ensure that all properties are staying in compliance with all applicable regulatory requirements, and to report any instances of non-compliance to the Compliance Manager for review and correction.
The Compliance / Recertification Specialist is primarily responsible for supporting and assisting the Compliance Manager withoverseeing the compliance aspect of Biggs Property Management multifamily housing portfolio of properties- both owned and fee. The Compliance / Recertification Specialist will work to ensure that all regulatory policies and procedures are followed for all matters of resident applications, move ins and recertifications.
Essential Functions :
Give Final Approval on all annual / interim certifications :
Review and give income approval on RD, HUD and LIHTC files within 24 hours of receiving file.
Follow best practices for reporting noncompliance issues regarding tenant eligibility.
Ensuring tenant income, household composition, and other eligibility factors are correctly documented.
Review for continued eligibility for the affordable housing programs.
After approval of certification files- review all required certification forms and supporting documents to ensure that they are completed accurately, signed and dated properly.
Once approved, notify the manager of final approval and allow move ins through Yardi.
Maintain completed copies of the certification files upon completion.
Gathers and submits all information for all remote Desk Audits :
Assist Compliance Manager to ensure that all files are gathered, reviewed, and submitted on time for remote Desk reviews.
Coordinate with Property Management to get files completed on time.
Review files.
List of corrections needed.
Coordinate with the Compliance Manager to review and submit completed paperwork.
Assist with all compliance reporting :
Assist with reviewing and completing tenant events.
Coordinate with property managers to get all corrections needed for reporting.
Assure that rent complies with program limits based on unit size and make adjustments when necessary.
EIV- TRACS reporting :
Transmit TRACS
Report any late certs that may hold up TRACS submission before TRACS submission date (by 1st of month- report all possible issues to Director of Operations)
Report any discrepancies with TRACS submission to Director of Operations.
Pull all necessary EIV reports, send EIV reports to the property manager.
Quarterly reporting :
Send updated reports as needed for various 3rd party reporting.
Send internal reports to the Compliance Manager as required.
Compliance :
Assist with implementation of HOTMA and other Regulatory requirement changes across complete portfolio as required by Regulatory Agencies.
Attend Trainings as needed to keep up to date with rulings for all regulatory agencies that Biggs Property Management partners with.
Assist with :
Physical file audits- by reviewing files before audit or being present at audit as needed.
On site qualifying residents as needed with Lease ups, rehabs, or new acquisition as needed.
Assisting, training, providing direction to Property Managers as necessary.
Document Retention.
Equal Employment Opportunity Statement :
Biggs Property Management values a diverse and inclusive workplace. We do not discriminate in any employment practice based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. Biggs Property Management is committed to being an equal opportunity employer.
Other Duties :
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Biggs Group Family of Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an environment for all employees.
