- Balance and process sales representative’s commissions and broker checks when applicable.
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- Maintain file and audit 8300 forms for IRS Cash Reporting compliance.
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- Audit all car deals and ensure completeness and accuracy of paperwork. Follow up as needed.
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- Process trade-in paperwork including processing loan pay-offs and equity checks in a timely manner. Follow up in collection of title.
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- Balance and audit client advisors commissions. Prepare reports for payroll and/or sales management.
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- Identify and rectify differences between Sales and Accounting applications CI-AVS.
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- Maintain current and accurate information on assigned General Ledger accounts (inventory, receivables, contracts in transit, due bill, lien payoffs, vehicle payables, incentives, reserves, commissions, vehicle payables, lien payoffs).
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- Receipt and disburse funds and assist in auditing of this activity (e.g. checks, bank balances, cash receipting, etc.)
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- Monitor and ensure collection of past due accounts.
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- Process warranties cancelations; extended service policies, GAP insurance and aftermarket contracts and reconcile statements accordingly.
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- Process policy cancellations and reimbursements. Reconcile statements monthly, reporting delinquencies to the Finance Director.
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- Reconcile accounts weekly and report discrepancies to appropriate department head.
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- Prepare vehicle receivables add CIT reports weekly; research and purge deposit schedule with vehicle receivables schedule; and disburse funds accordingly (i.e. Trade Equity Checks, Overpayments, etc.)
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- Process pre-owned trade-in paperwork including making pay-offs.
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- Audit, research and maintain accurate information regarding GL accounts for new vehicle inventory, receivables, CIT, new vehicle due bill, lien pay-offs, service schedules, aftersales and aftermarket.
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- Stay current with all brand sales reporting information, pertinent product information, and dealer incentives and program information.
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- Adhere to work schedule and arrive at work before your scheduled start time and be at your work station productively engaged by the scheduled time.
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- Complies with all safety rules and uses all appropriate safety and personal protection equipment as required.
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- Adhere to established dress code policy at all times.
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- Safeguard customer and Dealer information per established policy.
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- Exemplifies organizational culture and holds others in department accountable for doing the same.
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- Accomplishes all current and future tasks as appropriately assigned or requested.
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- Maintain a positive and welcoming relationship with both staff and clients at all time.
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- Other related duties as may be assigned.
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